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LINCOLN COUNTY LIBRARY SYSTEM BOARD OF TRUSTEES

MEETING MINUTES

Event Date: 2019-10-17

Lincoln County Library System

Board of Trustees Meeting, October 17, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:06p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley, Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; and Director – Richard Landreth.

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of September 19, 2019.  There were no changes. The agenda and the minutes were accepted by consensus.

Lorelle moved to accept the end-of-month September 2019 vouchers in the amount of $91,792.39, and October 2019 vouchers in the amount of $19,969.63.  Anne seconded. Motion carried. 

Discussion Items:

4.a. Action Plan Update: Richard requested the FY20 Action Plan goals be amended.  Clarification of #2 under Short Term Goals and tabling of #2 under Long Term Goals.  Anne moved to accept the amended FY20 Action Plan. Lynn seconded. Motion carried. 

 

4.b. Annual Director’s Retreat: Richard attended the Annual Directors Retreat in Cheyenne September 5-7, 2019. Workshops on safety planning, crisis communication and conflict fluency were presented.

4.c. Staffing:

1. Cokeville: Shawnee Moore started as a library assistant at the Cokeville Branch Library on September 4, 2019. She replaces Angela Thompson.

2. Fully staffed: For the first time in 15 months Lincoln County Library System is fully  staffed!

4.d. Annual Report: Richard reviewed the FY19 Annual Report with the board.

4.e. Upcoming events were noted.

Financial statements, branch manager’s and youth service librarian’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 1:31 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION

Board of Trustees Meeting, October 17, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:32p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley, Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; and Director – Richard Landreth.

Chairman Tratnik asked if there were any changes or additions to the agenda or the September 19, 2019, minutes.  There were no changes. The agenda and the minutes were accepted by consensus.

Lorelle moved to accept the end of month September 2019 vouchers in the amount of $291.96 and the October 2019 vouchers in the amount of $928.99. Diane seconded.  Motion carried.

Diane moved to approve the draft Tuition Reimbursement policy as presented.  Anne seconded. Motion carried. This program will commence on January 1, 2020.

4.a. Grants to branches updates:

  • Star Valley Branch Library is nearing completion.

  • Cokeville Branch Library is complete.

4.b. Tuition reimbursement: Richard made the changes requested at the September board meeting.  Richard also received approval from the County Attorney.

4.c. ThinkWY Wyoming Humanities Grant: On September 30, 2019 the Foundation applied for, and received, a grant for $1200 to bring in Charles Fournier, a performer/teacher, to assist all 6 libraries in Lincoln County Library System celebrate One Book Wyoming next summer. There will be one 60-90 minute session at each of the libraries.

Chairman Tratnik adjourned the meeting at 1:50 p.m.

Checks were signed following the meeting.

Event Date: 2019-08-16

Lincoln County Library System

Board of Trustees Meeting, August 15, 2019

1:00 p.m. – Alpine Branch Library – Alpine, Wyoming

The meeting was called to order at 1:13 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley, Diane Sakai, Rosalie Tratnik, Alpine Branch Library Manager – Wendi Walton; and Director – Richard Landreth.   

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of July 18, 2019.  There were no changes. The agenda and the minutes were accepted by consensus.

Anne moved to accept the end-of-month July 2019 vouchers in the amount of $84,577.34, and August 2019 vouchers in the amount of $17,891.49.  Lynn seconded. Motion carried. 

Anne moved to approve the FY20 Action Plan as presented.  Lynn seconded. Motion carried. 

Discussion Items:

4.a. Action Plan Update: The FY20 Action Plan for all libraries in Lincoln County Library System was approved. 

4.b. Building Infrastructure:

1. La Barge: Carpet was installed and gutters were painted in July.

2. Alpine: Parking lot lights are still being considered. 

3. Star Valley: Parking lot will be resurfaced sometime this fall.

4. Cokeville: The storage shed was reshingled and Shane is looking into replacing the fiberglass skylights in the library. 

4.c. FY20 Budget: The budget approved in July stands for another month; an amended budget reflecting the last minute change by Commissioners will be presented in September. 

4.d. Staffing:  

1. La Barge: Joanna and Richard continue searching for a Children’s Librarian.

2. Celebrations: Jean Kelley and Kristine Quinn have been with Lincoln County Library System for 5 years. 

Upcoming events were noted

Financial statements, branch manager’s and youth service librarian’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 1:28 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION

Board of Trustees Meeting, August 15, 2019

1:00 p.m. – Alpine Branch Library – Alpine, Wyoming

The meeting was called to order at 1:29 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley, Diane Sakai; Rosalie Tratnik; Alpine Branch Library Manager – Wendi Walton; and Director – Richard Landreth.

Chairman Tratnik asked if there were any changes or additions to the agenda or the July 18, 2019, minutes.  There were no changes. The agenda and the minutes were accepted by consensus.

Anne moved to accept the end of month July 2019 vouchers in the amount of $688.00 and the August 2019 vouchers in the amount of $5,113.18. Lynn seconded.  Motion carried.

4.a. Grants to branches updates:

  • Star Valley Branch: Amy (the contracted artist) is at work creating the mural. 

  • Kemmerer:  Linda, Anne and Richard met with Jake Parks (the contracted artist) to establish a timeline to work on the Lincoln County Library project. 

  • Cokeville Branch: Gayle has placed orders for items on their list. 

  • La Barge Branch: The timeline of completion and installation of both desks is December 31, 2019

4.b. Tuition reimbursement: Richard and Missy spoke with the accountant  about this initiative. He is researching tax implications and will get back to them. 

Chairman Tratnik adjourned the meeting at 1:36 p.m.

Checks were signed following the meeting.

 

Event Date: 2019-07-18

Lincoln County Library System

Board of Trustees Meeting, July 18, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:05 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via teleconference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth; Commissioner Kent Connelley; and Nancy Stafford.   

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of June 20, 2019.  There were no changes. The agenda and the minutes were accepted by consensus.

Commissioner Connelley gave an update to the Board regarding the County financial picture for the next year.  

Nancy Stafford, Lincoln County Veterans Service Officer, wanted to express her sincere gratitude for the effort put forth by the library staff in assisting the Veteran’s who look for assistance in the library.

Reorganization of the board:  Anne made a motion to keep the current slate of officers.  Rosalie Tratnik, Chairman; Anne Bluemel, Vice-Chairman; Anne Bluemel, Treasurer.

Diane seconded.  Motion carried.  

Anne moved to accept the end-of-month June 2019 vouchers in the amount of $107,699.45, and July 2019 vouchers in the amount of $6,739.65.  Lorelle seconded. Motion carried. 

Diane moved to approve FY20 budget in the amount of $1,649,362.  Anne seconded. Motion carried. The budget will be reviewed/amended in August depending on the information received from the County regarding who will be paying for Health Insurance.  

Diane moved to approve the board meeting dates, with the August 15, 2019 meeting to be held in Alpine and the May 21, 2020 meeting to be held in Cokeville.  Lynn seconded. Motion carried.  

Lorelle moved to accept depositories for FY20.  Diane seconded. Motion carried.

Anne moved to approve the FY20 contract with Succentrix Business Advisors.  Lynn seconded. Motion carried.

Discussion Items:

4.a. Action Plan Update: Long/short range plans were reviewed.

4.b. Out and About:

1. Western Wyoming Directors Summit: On June 25-26, 2019 Richard attended the Western Wyoming Directors Summit. This was a time to ask questions of other smaller library systems. 

2. FossilFest: Richard, Missy, Linda, Kellie and Kera participated in the Fossil Fest parade  and water fight on June 28th. 

4.d. Nancy Stafford: (See info earlier in the minutes.)

4.e. Contracted Cleaning:

1. Thayne Contracted Cleaning: Dawn Astle has been contracted to provide services beginning July 10, 2019.

2. Courier Service (Alpine, Thayne and Star Valley): Mountain Delivery Network has been contracted beginning July 8, 2019.

4.f. Staffing:

1. Star Valley: Sierra Charlton gave notice that she would be resigning mid-July. Nicole Lawson was hired as a library assistant on 5/31/2019.

2. La Barge:   Rykki Neale gave notice she will be resigning effective July 12, 2019.

3. Celebrations: Rachelle Draney has been with Lincoln County Library System for 10 years and Rhonda Merritt has been with Lincoln County Library System for 5 years

  4.g. Upcoming events were noted

Financial statements, branch manager’s and youth service librarian’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 2:35 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION

Board of Trustees Meeting, July 18, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 2:36 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via teleconference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth.  

Chairman Tratnik asked if there were any changes or additions to the agenda or the June 20, 2019, minutes.  There were no changes. The agenda and the minutes were accepted by consensus.

Reorganization of the board:  Lynn made a motion to keep the current slate of officers.  Rosalie Tratnik, Chairman; Anne Bluemel, Vice-Chairman; Anne Bluemel, Treasurer.  Diane seconded. Motion carried.  

Lorelle moved to accept the end of month June 2019 vouchers in the amount of $2,367.97 and the July 2019 vouchers in the amount of $275.00. Lynn seconded.  Motion carried.

Anne moved to approve the FY 20 budget in the amount of $134,670.00  Lorelle seconded. Motion carried.

Anne moved to accept First Bank (Kemmerer) as depository for funds of the Lincoln County Library Foundation for the FY 20.  Lorelle seconded. Motion carried.

Lynn moved to approve the FY20 contract with Succentrix Business Advisors.  Anne seconded. Motion carried.

Grants to Branches

1) Grants to branches:  The board reviewed the project proposals from Cokeville and La barge Branch Managers.  Diane moved to approve granting the La Barge Branch Library and the Cokeville Branch Library, up to $4,000 for the proposed projects from each library.  Lorelle seconded. Motion carried.

2) Tuition Reimbursement: Richard will continue to work on the details and present it to the board at the August meeting.

Chairman Tratnik adjourned the meeting at 2:54 p.m.

Checks were signed following the meeting.

Event Date: 2019-06-20

Lincoln County Library System

Board of Trustees Meeting, June 20, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

meeting was called to order at 1:04 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Lynn Donnelley (via teleconference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth; Kemmerer Branch Manager - Linda Naoi Goetz; Amy Butler - County Engineer.  Anne Bluemel was absent.  

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of May 16, 2019.  There were no changes. The agenda and the minutes were accepted by consensus.

Lorelle moved to accept the end-of-month May 2019 vouchers in the amount of $77,716.11, and June 2019 vouchers in the amount of $30,581.30.  Diane seconded. Motion carried. 

Discussion Items:

4.a. Action Plan Update: Long/short range plans were reviewed.

4.b. Out and About:

1. Youth Services Meeting: Youth services staff across Lincoln County met on May 10 using Google Meeting.  Richard also attended the meeting.

2. WYLD Annual:  Richard attended the WYLD Annual meeting on May 17 in Riverton. 

4.c. Staffing:

1. Star Valley: Nicole Lawson was hired as a library assistant on 5/31/2019.

2. Kemmerer:  Renee Floyd retired 5/20/2019.  Jana Chase resigned on 5/21/2019.  October Dunford was hired as a library assistant on 5/23/2019.

 4.d. Proposed FY2020: Richard and Missy presented the proposed FY20 budget to the Lincoln County Commissioners on May 6, 2019.  The Commissioners requested additional information, which was provided.

4.e. Amy Butler - County Engineer:  Amy Butler presented the concerns of Mr. Adrianos whose property borders the Lincoln County Library in Kemmerer.  A meeting is scheduled for July 2, 2019 with the County Commissioner’s to further discuss his concerns/intentions.

 Upcoming events were noted.

 

LINCOLN COUNTY LIBRARY FOUNDATION

Board of Trustees Meeting, June 20, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 2:23 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Lynn Donnelley (via teleconference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth.  Anne Bluemel was absent.

Chairman Tratnik asked if there were any changes or additions to the agenda or the May 16, 2019, minutes.  There were no changes. The agenda and the minutes were accepted by consensus.

Lorelle moved to accept the end of month May 2019 vouchers in the amount of $711.58 and the June 2019 vouchers in the amount of $1,179.38. Diane seconded.  Motion carried.

United Way

The Lincoln County Library Foundation has received a $2000 grant from United Way of Southwest Wyoming for FY19/20.  The grant is for Youth Services and the Born to Read program.

Ideas

1) Grants to branches:  The board reviewed the project proposals from the Branch Managers and gave Richard direction as to where they would like more information, Alpine, Cokeville, LaBarge and Thayne.  Diane moved to approve granting the Lincoln County Library and the Star Valley Branch Library monies from the Endowment fund, up to $4,000 for the proposed projects from each library.  Lorelle seconded. Motion carried.

2) Tuition Reimbursement: Richard will continue to work on the details and present it to the board at the July meeting.

Chairman Tratnik adjourned the meeting at 3:08 p.m.

Checks were signed following the meeting.

 

Event Date: 2019-05-16

Lincoln County Library System

Board of Trustees Meeting, May 16, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:10 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via teleconference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth.  

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of April 18, 2019.  There were no changes. The agenda and the minutes were accepted by consensus.

Lorelle moved to accept the end-of-month April 2019 vouchers in the amount of $87,699.99, and May 2019 vouchers in the amount of $30,065.45.  Diane seconded. Motion carried.

Discussion Items:

4.a. Action Plan Update: Long/short range plans were reviewed.

4.b. Building Infrastructure:

1. Alpine: New LED outdoor lights have been installed.  Additional outdoor lighting is planned.

2. LaBarge:  Locks have been installed on the restrooms. The gutters will be painted this spring, weather permitted.

4.c. Staffing:

1. Star Valley: Sierra Charlton was hired as a library assistant on 4/24/2019.

2. Celebration:  Julie Hardy, Star Valley, has been with Lincoln County Library System for 5 years.

4.d. Proposed FY2020: Richard and Missy presented the proposed FY20 budget to the Lincoln County Commissioners on May 6, 2019.  The Commissioners requested additional information, which was provided.

Upcoming

 Upcoming events were noted.

Financial statements, branch manager’s and youth service librarian’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 1:44 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION

Board of Trustees Meeting, May 16, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:45 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via teleconference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth.  

Chairman Tratnik asked if there were any changes or additions to the agenda or the April 18, 2019, minutes.  There were no changes. The agenda and the minutes were accepted by consensus.

Diane moved to accept the May 2019 vouchers in the amount of $1,133.22. Anne seconded.  Motion carried.

Unplugged

Richard explained the Unplugged program to the board.  Cokeville, Star Valley, Alpine and Thayne are participating in this program.

Ideas

A general discussion of ideas/ways the LCL Foundation can possibly help all libraries across the system was held.  The two main ideas at this time are: 1) Granting each library $4,000, The board gave approval for Richard to present the Grant idea to the librarians. Richard will bring back their proposals at the June meeting.  2) Tuition Reimbursement, Richard will continue to work on the details and present it to the board at the June meeting.

Chairman Tratnik adjourned the meeting at 2:22 p.m.

Checks were signed following the meeting.

Event Date: 2019-04-18

Lincoln County Library System

Board of Trustees Meeting, April 18, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:02 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via teleconference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Renee Floyd; Director – Richard Landreth.  Assistant Director – Missy Harris was absent.

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of March 21, 2019. Minutes were corrected to reflect: “Diane moved to approve the proposed FY20 Budget as presented.  Anne seconded.” There were no other changes. The agenda and corrected minutes were accepted by consensus.

Diane moved to accept the end-of-month March 2019 vouchers in the amount of $79,240.59, and April 2019 vouchers in the amount of $30,241.04.  Lorelle seconded. Motion carried.

Diane moved to adjourn into Executive Session to discuss a personnel issue at 1:05 p.m.  Lorelle seconded. Motion carried.

Lorelle moved to reconvene the Regular Session at 1:15 p.m.  Anne seconded. Motion carried.

Discussion Items:

5.a. Action Plan Update: Long/short range plans were reviewed.

5.b. Building Infrastructure:

  1. Alpine: New LED outdoor lights have been installed. Staff will evaluate whether they believe more lighting is needed in the parking lot.
  2.  La Barge: There are now locks on the restroom doors.
  3. Kemmerer: The carpet for the Community Room was installed on March 12 and 13.

5.c. Technology/Computers: Six computers have been ordered and installed across the System.

5.d. Staffing:

  1. Kemmerer: Jana Chase stepped in as Branch Manager for Lincoln County Library on April 1, 2019.

  2. Star Valley: On March 14, 2019 Abbie Lancaster resigned as Youth Services Library Assistant and on March 29, 2019 Teresa Newton resigned as Youth Services Librarian, both from Star Valley Branch Library. With these resignations it was decided that now would be a great time to do a little reorganization of personnel at Star Valley Branch Library. One youth services library assistant position was eliminated and the following staffing changes were made effective April 1, 2019: Becky Astle to Youth Services Librarian (focused on children’s programming) and Shani Miller to Youth Services Librarian (focused on young adult programming).

5.e. Proposed Budget for FY2020

The proposed FY20 budget has been submitted to Lincoln County Commissioners for their consideration, as approved by the Board of Trustees on March 21, 2019.

Upcoming

 Upcoming events were noted.

Financial statements, branch manager’s and youth service librarian’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 1:31 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION

Board of Trustees Meeting, April 18, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:32 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via teleconference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Renee Floyd; Director – Richard Landreth.  Assistant Director – Missy Harris was absent.

Chairman Tratnik asked if there were any changes or additions to the agenda or the March 21, 2019, minutes.  There were no changes. The agenda and minutes were accepted by consensus.

Anne moved to accept the April 2019 vouchers in the amount of $2,181.02.  Diane seconded. Motion carried.

Kemmerer Foundation Grant – Stairwell Mural

Richard submitted the final report on March 15, 2019 and the Wyoming Community Foundation accepted the report and closed the grant on April 9, 2019.

United Way of Southwest Wyoming

Richard will present the grant proposal to the SW Wyoming United Way Community Solutions Team on April 16, 2019. Then we wait again.

RBDigital

On April 1, 2019 the Wyoming State Library changed their subscription to include over 31,000 audio titles, of which more than 28,000 are unlimited, simultaneous use titles. WSL extends a thank you to the Lincoln County Library Foundation for the $2000 that assisted in making this possible.

Ideas

A general discussion of ideas/ways the LCL Foundation can possibly help all libraries across the system was held. Two seperate ideas were floated and trustees asked Richard to draft a statement for both.

Chairman Tratnik adjourned the meeting at 1:56 p.m.

Checks were signed following the meeting.

 


 

Event Date: 2019-03-21

Lincoln County Library System

Board of Trustees Meeting, March 21, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:03 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via teleconference), Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth.   Lorelle McPhee was absent.

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of February 21, 2019.  There were no changes. The agenda and minutes were accepted by consensus.

Anne moved to accept the end-of-month February 2019 vouchers in the amount of $85,412.49, and March 2019 vouchers in the amount of $29,860.83.  Diane seconded. Motion carried.

Diane moved to approve the proposed FY20 Budget as presented.  Diane seconded. Motion carried.

Discussion Items:

4.a. Action Plan Update: Managers met with community leaders asking questions for the community needs assessment. This process will continue for several months as data is collected and evaluated. Richard compiled wage data from across the county and state, and he shared that data with the LCLS Board of Trustees and branch managers. An updated progress report can be found in the Action Plan document.

4.b. Building Infrastructure:

1. Alpine: New LED outdoor lights have been ordered. We continue to wait….

4.c. Technology/Computers: Three computers have been ordered for Lincoln County Library as replacements (according to the tech plan). Missy has ordered machines for other branches.

4.d. Staffing:  On February 5, 2019 Richard attended a County Commissioners meeting where he requested approval to fill two positions at the Lincoln County Library (both created by retirements) and summer aide positions across Lincoln County.

On February 27-28, 2019 Richard and Missy interviewed candidates for the position of branch manager for Lincoln County Library. One candidate is coming for a face-to-face visit in early March.

4.e. WLA Legislative Reception in Cheyenne: On February 7, 2019 Richard attended the annual Legislative Reception held in Cheyenne, sponsored by the Wyoming Library Association. He had lunch with Senators Fred Baldwin and Dan Dockstader, as well as Representatives Evan Simpson, Tom Crank And Jim Roscoe. (Lincoln, Sweetwater, Sublette and Teton County Representatives.)

4.f. RBdigital:  The Wyoming State Library has asked all library systems across the state if they would be willing to contribute to additional digital content for FY2019 and FY2020. In FY2021 the State Library will pick up the entire cost. Under the model, backlist titles from the Recorded Books family of publishers including Tantor, Highbridge, Christian Audio, and Gildan media would be available for unlimited, simultaneous use increasing from the current 8000 titles to 28000 titles.

4.g. Texting (SMS messaging):  Richard and Wendi have been working with Marc at the Wyoming State Library to set up SMS messaging services for overdue notices. It is now available for use across Lincoln County Library System.

4.h. Proposed FY20 Budget:    Richard reviewed the proposed FY20 budget, highlighting the changes.

Upcoming

 Upcoming events were noted.

Financial statements, branch manager’s and youth service librarian’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 2:01 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION

Board of Trustees Meeting, March 21, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 2:03 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via teleconference), Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth. Lorelle McPhee was absent.  

Chairman Tratnik asked if there were any changes or additions to the agenda or the February 21, 2019, minutes.  Anne requested Action Item 3.b. RB Digital be added. There were no other changes. The amended agenda and minutes were accepted by consensus.

 

Diane moved to accept the March 2019 vouchers in the amount of $100.00.  Anne seconded. Motion carried.

Anne moved to approve funding from Endowment Dividends for FY19 and FY20 of $1,000 per year to the Wyoming State Library for RB Digital content.  Diane seconded. Motion carried.

Kemmerer Foundation Grant – Stairwell Mural

Jake is finished! On February 28, 2019 Jake Parks sent a short memo stating that the portion of the mural covered by the grant is complete. He has additional work to finish for Lincoln County Library and plans to have this completed by June 1, 2019. Richard submitted the final report on March 15, 2019.

United Way of Southwest Wyoming

On February 22, 2019 Richard submitted the grant application with the United Way of Southwest Wyoming asking for $6000 for the 2019-2020 year.

Wyoming Community Foundation - Dividend

The yearly dividend from the Wyoming Community Foundation was received in the amount of $42,276.04. This used to be a biannual payment, but has been changed to once a year.

The financial statement was reviewed.

Chairman Tratnik adjourned the meeting at 2:25 p.m.

Event Date: 2019-02-21

Lincoln County Library System

Board of Trustees Meeting, February 21, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:08 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via teleconference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth.   

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of January 17, 2019.  There were no changes. The agenda and minutes were accepted by consensus.

Diane moved to accept the end-of-month January 2019 vouchers in the amount of $72,377.81, and February 2019 vouchers in the amount of $30,490.99.  Anne seconded. Motion carried.

 

Anne moved to adjourn into Executive Session to discuss a personnel issue at 1:54 p.m.  Diane seconded. Motion carried.

 

Lorelle moved to reconvene the Regular Session at 2:14 p.m.  Anne seconded. Motion carried.

Discussion Items:

4.a. Action Plan Update: Managers selected questions to ask for the community needs assessment, and Richard will create a document for all to use when doing the community interviews. Managers will try one interview before the February managers meeting. Richard compiled wage data from across the county and state. He will have comparison data available to look at in February at the managers meeting.

4.b. Building Infrastructure:

1. Kemmerer: Carpet and kickboard was installed in the Children’s Services area/elevator on January 2-3, 2019 by Two Guys Flooring. On January 3rd, with the assistance of Matt and Earl, staff moved the Children’s library from it’s temporary home in the Community Room back to where it belonged.

 

Richard took a $6640 bid from Two Guys Flooring to replace carpet in the Community Room to the Commissioners on January 8th. They liked the idea and gave the blue light to go ahead with this project. At this time carpet is scheduled to be installed on April 25-26, 2019.

2. Alpine: New LED outdoor lights have been ordered. We continue to wait….

4.c. Technology/Computers: The copiers in Kemmerer and LaBarge have been fixed.  That Ricoh service guy is pretty good!

Three computers have been ordered for Lincoln County Library as replacements (according to the tech plan). Missy plans on ordering machines for another branch or two in the next few days.

New computers have been ordered for Missy and Richard as their old ones had a very scary habit of crashing. (Missy’s really badly!) New monitors were also ordered/installed on Richard’s computer.

4.d. Staffing:  Joanna Howard began her new adventure as LaBarge Branch Manager on January 2, 2019.

Richard and Missy interviewed candidates for the Star Valley Branch Manager position on January 2-3, 2019. Melissa Haderlie was selected to be the new manager. Her first day of work was January 22, 2019.

On January 8, 2019 Richard took the bid for contracted cleaning service at the LaBarge Branch Library to the County Commissioners. The bid was for $650.00/month from Tammey Walthall and Commissioners accepted the contract.

After 18.5 years of service to the Lincoln County Library System, Paulette Roberts is retiring March 20, 2019. As part of the reorganization discussed at the last library board meeting, Richard posted a position of branch manager for Lincoln County Library. This will establish clear lines between the Lincoln County Library Branch Manager position and Lincoln County Library System Director position.

4.e. Children’s Librarian meeting: On January 10, 2019 the Children’s Librarians from across Lincoln County Library System met in Cokeville. Richard attended and facilitated a webinar introducing them to Wandoo Reader. It was decided that this is something we want to watch, but doesn’t fit the need of the Library System at this point.

4.f. Legislative meeting:  Richard attended the Wyoming Legislative Reception in Cheyenne on February 7, 2019.  

Upcoming

 Upcoming events were noted.

Financial statements, branch manager’s and youth service librarian’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 2:21 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION

Board of Trustees Meeting, February 21, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 2:22 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via teleconference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth.  

Chairman Tratnik asked if there were any changes or additions to the agenda or the January 17, 2019, minutes.  There were no changes. The agenda and minutes were accepted by consensus.

Diane moved to accept the end of month January 2019 vouchers in the amount of $252.30,  and the February 2019 vouchers in the amount of $716.58. Anne seconded. Motion carried.

Anne moved to approve the request to submit an application to United Way of Southwest Wyoming for funding for the Fiscal Year 2020.  Lorelle seconded. Motion carried.

Kemmerer Foundation Grant – Stairwell Mural

Jake Parks continues to work on the mural. He continues to add detail and is hopeful that there is an end in sight for a completion date.

United Way of Southwest Wyoming

On January 28, 2019 Richard submitted a Letter of Intent with the United Way of Southwest Wyoming asking for $6000 for the 2019-2020 year. On February 4, 2019 United Way of Southwest Wyoming accepted the Letter of Intent and asked him to submit an application. At this point he needs Lincoln County Library Foundation approval to proceed with the application.

Office Furniture

Missy was in dire need of file cabinets. Late last year we purchased one to alleviate the boxes hanging around in her office. In January another was purchased to replace two older file cabinets that were falling apart.  

The financial statement was reviewed.

Chairman Tratnik adjourned the meeting at 2:36 p.m.

Event Date: 2019-01-17

Lincoln County Library System

Board of Trustees Meeting, January 17, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:07 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via teleconference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth.   

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of December 20, 2018.  There were no changes. The agenda and minutes were accepted by consensus.

Diane moved to accept the end-of-month December 2018 vouchers in the amount of $82,525.53, and January 2019 vouchers in the amount of $31,768.87.  Anne seconded. Motion carried.

Discussion Items:

Action Plan Update:   Managers didn’t have a December meeting which gave them time to get some items initiated.  This included finding wages of businesses around the community and creating a list to interview for needs assessment.

Building Infrastructure:

1. Kemmerer:  Carpet for the Youth Services area and elevator is scheduled to be installed January 2-4, 2019.

 Richard has received a bid from Two Guys Flooring for $6,640 for replacing the carpet in the Community Room. Richard will take this proposal to the Commissioners in January.

Jake Parks has given a tentative bid of $2,500 for painting “Lincoln County

Library” on the front wall of the library this coming summer.  Richard and Mr.

Parks will work on design detail and will present to the Board at a later date.

2. Alpine:  New LED outdoor lights have been ordered.

3. Star Valley: Shane finished installing carpet around the new circulation desk.

 Technology/Computers: The color copier in Kemmerer was repaired, and three weeks later began leaving marks on the pages again.  The copier has once again been repaired and is currently in working condition. .

Staffing: Interviews have been scheduled for the Star Valley Branch Manager position in early January.

Richard and Missy interviewed candidates for the LaBarge Branch Manager, and Joanna Howard was selected to be the new manager. Her first day of work will be January 2, 2019.

Richard posted for contracted cleaning service at the LaBarge Branch Library. He took the only bid received, $650.00/month from Tammey Walthall, to the County Commissioners on December 18, 2018. They asked that he come back in January, so they had time to review the proposal.

With several retirements of Kemmerer staff looming on the (near) horizon, Richard reviewed his plan for the reorganization of the Lincoln County Library staff.

Board Training: Four LCLS Board members and Richard attended a Board Fundamentals - Training for Board Members workshop in Rock Springs on December 5, 2018 hosted by the Wyoming Nonprofit Network. All agreed it was a very worthwhile and valuable training.

Frontier Area Park and Recreation Board

Lincoln County Library System received a $1,500 grant from the Frontier Area Park and Recreation Board.  This will be used to purchase periodicals and fund projects with activities and recreation as a theme.  NOTE:  This was incorrectly reported in the Foundation Board meeting.

Upcoming

Upcoming events were noted.

Financial statements, branch manager’s and youth service librarian’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 2:01 p.m.

LINCOLN COUNTY LIBRARY FOUNDATION

 

Board of Trustees Meeting, January 17, 2019

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 2:02 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via teleconference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth.  

Chairman Tratnik asked if there were any changes or additions to the agenda or the December 20, 2018, minutes.  There were no changes. The agenda and minutes were accepted by consensus.

Diane moved to accept the end of month December 2018 vouchers in the amount of $113.43, and the January 2019 vouchers in the amount of $977.09. Lorelle seconded. Motion carried.

Kemmerer Foundation Grant – Stairwell Mural

Local art teacher, Jake Parks, continues to work on the mural.  He plans to have the project completed after the first of the year.

Frontier Area Park and Recreation Board

Lincoln County Library System received a $1,500 grant from the Frontier Area Park and Recreation Board.  This will be used to purchase periodicals and fund projects with activities and recreation as a theme. NOTE:  This should have been reported in the System Board meeting.

The financial statement was reviewed.

Chairman Tratnik adjourned the meeting at 2:03 p.m.

Checks were signed following the meeting.

 

Event Date: 2018-12-20

Lincoln County Library System

 

Board of Trustees Meeting, December 20, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 

The meeting was called to order at 1:09 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth.   Lynn Donnelley was absent.

 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of November 15, 2018.  There were no changes. The agenda and minutes were accepted by consensus.

 

Anne moved to accept the end-of-month November 2018 vouchers in the amount of $93,864.00, and December 2018 vouchers in the amount of $29,145.68.  Lorelle seconded. Motion carried.

 

Diane moved to adjourn to Executive Session at 1:16 p.m. to discuss a personnel issue, Anne seconded.

 

Diane moved to reconvene the regular session at 1:25 p.m.  Anne seconded. Motion carried.

 

Discussion Items:

 

Action Plan Update:    Managers began working on the new action plan items after the November meeting.  Action plan goals were reviewed.

 

Building Infrastructure:

1. LaBarge:  Painting of the gutters has been put off until spring.

 

2. Kemmerer:  Carpet for the Youth Services area and elevator is scheduled to be installed January 2-4, 2019, with moving of the books the week before.

 

Richard spoke with Mr. Parks about the project for the front wall of the Kemmerer  

library this summer. He proposed a fee of $2500. Richard will send him information on what is wanted incorporated into the design.

 

3. Star Valley:  The book drop has been installed in the circulation desk.

 

4. Alpine: Shane has ordered new LED light fixtures for the entire outside of the library. He suggested putting a light pole or 2 between the sidewalk and building. Shane will be working on this project as spring approaches and will get back to Wendi. In other light news, Wendi ordered new bulbs for the flagpole!

 

Technology/Computers: The color copier in Kemmerer was being hateful…. with large

yellow stripes, the Ricoh service guy fixed the issue.

 

Staffing: Star Valley Branch Manager position is still open and the position has been posted.

Richard obtained permission to fill the LaBarge Branch Manager position from the County Commissioners. Interviews were conducted on December 18, 2018.

 

Betty Moceika is retiring from the LaBarge Branch Library. She has been the janitor for 23 years. Richard has posted for contracted cleaning service. He has received one bid which he took to the County Commissioners on December 18, 2018.

 

Board Training: Four LCLS Board members and Richard attended a Board Fundamentals - Training for Board Members workshop in Rock Springs on December 5, 2018 hosted by the Wyoming Nonprofit Network. All agreed it was a very worthwhile and valuable training.

 

Upcoming

 

Upcoming events were noted.

 

Financial statements, branch manager’s and youth service librarian’s reports were reviewed.

 

Chairman Tratnik adjourned the meeting at 1:45 p.m.

LINCOLN COUNTY LIBRARY FOUNDATION

 

Board of Trustees Meeting, December 20, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 

The meeting was called to order at 1:47 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth.  Lynn Donnelley was absent.

 

Chairman Tratnik asked if there were any changes or additions to the agenda or the November 15, 2018, minutes.  There were no changes. The agenda and minutes were accepted by consensus.

 

Anne moved to accept the end of month November 2018 vouchers in the amount of $657.74,  and the December 2018 vouchers in the amount of $836.04. Diane seconded. Motion carried.

 

Kemmerer Foundation Grant – Stairwell Mural

 

Local art teacher, Jake Parks, plans to have the project completed by the first of the year.

 

Rotary Grant

Lincoln County Library received a $1,000 grant from the Kemmerer Rotary Club for Book Club Kits.  Titles have been chosen and have been purchased.

 

Form 990

Form 990 was submitted on November 30, 2018 by the accountant.

 

The financial statement was reviewed.

 

Chairman Tratnik adjourned the meeting at 2:03 p.m.

Event Date: 2018-11-15

Lincoln County Library System

 

Board of Trustees Meeting, November 15, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 

The meeting was called to order at 1:06 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via teleconference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth.

 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of October 18, 2018.  There were no changes. The agenda and minutes were accepted by consensus.

 

Diane moved to accept the end-of-month October 2018 vouchers in the amount of $84,438.46, and November 2018 vouchers in the amount of $37,480.04.  Lorelle seconded. Motion carried.

 

Discussion Items:

 

Action Plan Update:    Managers continue to work on short term goals. Updated progress reports can be read in the Action plan/goals document in the board packet. A proposed new plan is later in the agenda.

 

Building Infrastructure:

1. LaBarge:  Matt will be painting the gutters.

 

2. Kemmerer:  Carpet has been ordered by Two Guys Flooring for installation in the youth services area/elevator. Richard is picking up kickboard samples for staff to make decision on what they want. Installation is planned for January 2-4, 2019, with moving of the books the week before.

 

Mr. Parks is still busy with back-to-school activities so Richard will chat about the project for the front wall of the Kemmerer library at a later date.

 

3. Star Valley:  The new circulation desk was installed September 7th. Shane is working to replace old carpeting that is peeking out around the new desk.

 

4. Thayne/Alpine: The heat in both buildings has been acting up. Thayne was fixed and Alpine heater has been replaced.

 

5. Alpine: Wendi and staff are going to investigate different lighting options for the Alpine Branch Library. Currently all but one outside light appear to be out. Shane is working on getting them to work again. However, even when they do work there are large areas of the parking lot that need illuminated better. Richard and Wendi brainstormed ideas and the Alpine staff are going to investigate a little more.

 

Thayne Lease: On October 30, 2018 Lincoln County Library System received notice the rent for Thayne Branch Library will increase to $23,387.52 per year effective November 1, 2018 until October 31, 2022. Previously rent has been $22,488.00. Richard will make sure Commissioners are aware of this change.

 

Technology/Computers: The new computer for LaBarge has been installed.

 

On October 16th WYLDcat changed website protocol to https for security reasons. The only issue we noticed was how it messed with the search function. That issue has been fixed.

 

Staffing:  On October 2nd Richard requested, and obtained, permission from County Commissioners to fill the Star Valley Branch Manager position. He also obtained permission to fill any in-house vacancies this might cause as well. The position has been posted.

 

Marika Thayer, LaBarge Branch Manager, is planning to retire on December 31, 2018.   Richard will be going to County Commissioners to request permission to fill that position. The position has been posted.

 

Director Goals & System Action Plan/Goals:  As noted in previous months, Richard has established short term goals as a way to transition into the position. All goals have been met with the exception of holding a program in LaBarge. Due to the presenter being unavailable, this has been postponed indefinitely.

 

The final project Richard was focusing on was to establish long/short term goals for Lincoln County Library System. Managers met in Cokeville on October 23rd and expressed the desire to work on the goals listed in the Proposed Action Plan document attached to this packet.

 

Board members agreed that the Proposed Action Plan now become the Action Plan.

 

Directors Retreat: Richard attended the annual directors retreat in Rock Springs October 17-19. Along with networking with library directors from across the state, he attended a workshop on advocacy for the library.  During the workshop, the presenters walked through a different way to do a community library needs assessment. The proposed action plan reflects some of his learning!

 

Training: There is a Board Fundamentals - Training for Board Members and Executive Directors workshop in Rock Springs on December 5, 2018 (11:00 AM - 2:00 PM) hosted by the Wyoming Nonprofit Network. Registration cost is $50 for first person, $30 for each additional person. Richard would like to attend and invite the board to attend as well. If interested, please let Richard know and he will get us registered.

 

Executive Session:  Anne moved to adjourn into Executive Session at 2:02 p.m. to discuss personnel.   Lorelle seconded. Motion carried.

 

Anne moved to reconvene the regular session at 2:39 p.m.  Diane seconded. Motion carried.

 

Upcoming

 

Upcoming events were noted.

 

Financial statements, branch manager’s and youth service librarian’s reports were reviewed.

 

Chairman Tratnik adjourned the meeting at 2:42 p.m.

 

 

LINCOLN COUNTY LIBRARY FOUNDATION

 

Board of Trustees Meeting, November 15, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 

The meeting was called to order at 2:42 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth.  

 

Chairman Tratnik asked if there were any changes or additions to the agenda or the October 18, 2018, minutes.  There were no changes. The agenda and minutes were accepted by consensus.

 

Lorelle moved to accept the end of month October 2018 vouchers in the amount of $175.46,  and the November 2018 vouchers in the amount of $9,495.54. Anne seconded. Motion carried.

 

Kemmerer Foundation Grant – Stairwell Mural

 

Local art teacher, Jake Parks, plans to have the project completed by the first of the year.

 

Rotary Grant

In July, Missy submitted a grant proposal for $1,500 for Book Club Kits. We were recently informed that we are approved for $1,000.

 

The financial statement was reviewed.

 

Chairman Tratnik adjourned the meeting at 2:53 p.m.

 

Checks were signed following the meeting.

Event Date: 2018-10-18

Lincoln County Library System

 

Board of Trustees Meeting, October 18, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 

The meeting was called to order at 1:05 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth (via tele-conference).

 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of September 20, 2018.  There were no changes. The agenda and minutes were accepted by consensus.

 

Diane moved to accept the end-of-month September 2018 vouchers in the amount of $83.989.98, and October 2018 vouchers in the amount of $34,169.18.  Anne seconded. Motion carried.

 

Discussion Items:

 

Action Plan Update:    Managers continue to work on short term goals. Updated progress reports can be read in the Action plan/goals document in the board packet. The plan is to look at the long term plans beginning at the October meeting.

 

Building Infrastructure:

 

LaBarge:  The parking lot has been patched, cracks filled, sealant applied and painted.   We are not happy with the job that was done, and will continue to monitor the condition of the repairs.

 

    Kemmerer:  At the September 4th County Commissioners meeting it was decided that Two Guys Flooring would install the carpet in the youth services area/elevator. Richard obtained an exact quote for $6,290. A contract was written by Spencer and the date for installation is set for January 2-4, 2019 is set for installation.

 

Mr. Parks is still busy with back-to-school activities so Richard will chat about the project for the front wall of the Kemmerer library later this fall. Jake previously estimated $2,500. Words infused with Wyoming images is his initial thought, but he is open to ideas/direction. Richard will take ideas generated by the board to see how those will fit into his vision. (Carry-over from last month.)

 

The tin on the roof ledges were fixed and soffit put back together on the south side of the building. While the carpenters were on the roof fixing those issues Matt had them inspect the entire roof for any other damage. They reported that the roof looks good with one “soft” spot above the soffit they fixed. They stated that this spot was from previous water damage and was sealed well.

 

 

    Star Valley:  The new circulation desk was installed September 7th. Shane is working to paint, fix electrical issues and replace old carpeting that is peeking out around the new desk.

 

Technology/Computers:  Windows 10 update 18.03 has not been friendly to Missy. She worked several hours and finally has the new computer for LaBarge ready to install. She did prevail!

 

Missy is currently working on updating the tech plan for the System. Her idea is to convert it to a spreadsheet, thereby streamlining it for easier use.

 

The Library website seems to be working again. Minutes and agendas are once again posted.

 

On October 16th WYLDcat changed our website protocol to https for security reasons.  Our website service provider has been notified, but still needs some adjustments.

 

The copier in Alpine has been “fixed”.  The underlying issue seems to be the Windows update.

 

Staff are using a work-around and getting what they need done.

 

Staffing:  Star Valley Branch Manager resigned effective 9/28/2018. On October 2nd Richard requested, and obtained, permission from County Commissioners to fill that position. He also obtained permission to fill any in-house vacancies this might cause as well. The position has been posted.

 

Director Goals:   In August, Richard established short term goals for his first two months as Director.  All were completed with the exception of the following:

  1. Have a "Meet the new Director" type program at various libraries. He has done this in Kemmerer. He is hoping to combine this with something like "History Day at the Library," an idea floating around at the Kemmerer library.

    1. A “Meet the Director” night was held in Kemmerer on 9/11/18. He is working with branch managers to see if they want to set something up for their libraries. (9/20/2018 update)

    2. LaBarge is very interested in having a “Local History” type of program. After visiting with a few LaBarge Branch Library patrons it was established that there is interest in this. He is working with Marika to see how this might work. (10/09/2018 update)

 

New project Richard will be focusing on over the next few months:

  1. Establish long/short term goals for Lincoln County Library System libraries. The process will begin with holding a planning session with all managers during our regular managers meeting in October.


Upcoming events were noted.

 

Financial statements and branch manager’s reports were reviewed.

 

Chairman Tratnik adjourned the meeting at 1:35 p.m.

 

 

LINCOLN COUNTY LIBRARY FOUNDATION

 

Board of Trustees Meeting, October 18, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 

The meeting was called to order at 1:36 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth (via tele-conference).  

 

Chairman Tratnik asked if there were any changes or additions to the agenda or the September 20, 2018, minutes.  There were no changes. The agenda and minutes were accepted by consensus.

 

Anne moved to accept the October 2018 vouchers in the amount of $122.38.  Lorelle seconded. Motion carried.

 

Kemmerer Foundation Grant – Stairwell Mural

 

Local art teacher, Jake Parks, plans to have the project completed by the first of the year.

 

Rotary Grant

In July, Missy submitted a grant proposal for $1,500 for Book Club Kits. Local Rotary approved this, but has to send it to a higher level for approval. We continue waiting to hear from them.

 

The financial statement was reviewed.

 

Chairman Tratnik adjourned the meeting at 1:45 p.m.

Event Date: 2018-09-20

Lincoln County Library System

Board of Trustees Meeting, August 23, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:05 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Rosalie Tratnik; Assistant Director – Missy Harris; Director – Richard Landreth.  Diane Sakai was absent.

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of July 19, 2018.  There were no changes.  The agenda and minutes were accepted by consensus.

Lorelle moved to accept the end-of-month July 2018 vouchers in the amount of $85,862.70, and August 2018 vouchers in the amount of $34,746.23.  Anne seconded.  Motion carried.

Discussion Items:

Action Plan Update:    We started tackling a few of our short term goals at our July librarians' meeting.  I have included our progress in the Action plan/goals document in the board packet. 

Building Infrastructure:

  1. LaBarge:       Road and Bridge patched the hole in the parking lot.  We are still waiting for Road and Bridge to install a seal coat and to stripe the parking area. Matt has also stated that he will be painting the gutters in the next month.
  1.          Kemmerer:     Missy has received two bids (included) to replace the carpet in the                         Youth Services area of the Kemmerer library.  Richard will take this concern before                      the Commissioners and will report back on their decision at the September board                   meeting.

                        Mr. Parks stated that the cost for the project for the front wall of the Kemmerer library would be $2,500.  Words infused with Wyoming images         is his initial thought, but he is open to ideas/direction.  Anne shared her vision   that it would be one large word, Library, with small images around the edges.

Technology/Computers:  Computers continue to be an issue, with the new Windows 10 version 1803 appearing to be the root of these problems.  Missy has successfully completed installing the needed programs on two new computers, but still has two other new computers to get into service.  Thayne and Alpine have had computers fail this past month.  Missy plans to repair the Thayne computer and to replace the Alpine computer.

Staffing:         Helen Rosales, Kemmerer Youth Services Aide, resigned effective 7/24/2018.  We wish her the best in her future endeavors.  We are currently in the interview process.

Director Goals:  Richard has established three short term goals for his first two months as Director.

            Those goals are:

  1. Visit each of the libraries by September 14th. He plans to take the time to speak with each branch manager about the needs/concerns/plans/ideas for their library.
  2. Have a "Meet the new Director" type program at various libraries. He is hoping to combine this with something like "History Day at the Library," an idea floating around at the Kemmerer library.
  3. Set up a meeting with the Commissioners’ to present the carpet bids for Kemmerer, gain permission to fill the position in Kemmerer and to introduce himself.

Star Valley:  The new circulation desk is not yet completed.  Currently we are looking at the end of August.

Upcoming events were noted.

Financial statements and branch manager’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 1:30 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, August 23, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming           

The meeting was called to order at 1:31 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Rosalie Tratnik; Assistant Director – Missy Harris; Director – Richard Landreth.  Diane Sakai was absent.

Chairman Tratnik asked if there were any changes or additions to the agenda or the July 19, 2018, minutes.  Anne requested the minutes be amended to reflect that she and Lorelle attended the meeting by tele-conference.  There were no other changes.  The agenda and corrected minutes were accepted by consensus.

Anne moved to accept the August 2018 vouchers in the amount of $559.08.  Lorelle seconded.  Motion carried.

Kemmerer Foundation Grant – Stairwell Mural

Local art teacher, Jake Parks, is continuing to work on the mural.  This has proved to be a larger project than anticipated and he now plans to have the project completed by the end of November.

Rotary Grant

Missy submitted a grant proposal for $1,500 to the Rotary for book club kits.  Missy should be notified if we are approved for the grant in the next few weeks.

The financial statement was reviewed.                                                                                         

Chairman Tratnik adjourned the meeting at 1:42 p.m.

Checks were signed following the meeting.

 

Event Date: 2018-07-19

Lincoln County Library System

 

Board of Trustees Meeting, July 19, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 

The meeting was called to order at 1:06 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel (via tele-conference), Lynn Donnelley (via tele-conference), Lorelle McPhee (via tele-conference), Diane Sakai, Rosalie Tratnik; Interim Director – Missy Harris; Interim Assistant Director – Wendi Walton (via tele-conference). 

 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of June 21, 2018.  There were no changes.  The agenda and minutes were accepted by consensus.

 

Diane make a motion to approve the Slate of officers: Rosalie Tratnik, Chairman, Lorelle McPhee Vice-Chairman and Anne Bluemel Treasurer/Secretary.  Lynn seconded.  Motion carried. 

 

Diane moved to accept the end-of-month June 2018 vouchers in the amount of $92,024.62, and the end-of-fiscal year, June 2018 vouchers in the amount of $48,886.59, and July 2018 vouchers in the amount of $13,929.30.  Lorelle seconded.  Motion carried.

 

Anne moved to approve Option 2 for the FY 19 Board meeting dates.  Diane seconded.  Motion carried.

 

Diane moved to accept the Depositories for FY 19.  Anne seconded.  Motion carried.

 

Diane moved to approve the Security Camera Policy as presented, with the option of disabling audio if requested.    Lynn seconded.  Motion carried.

 

Diane moved to approve the FY 19 Action Plan, Short Term Goals, as presented and table the long term goals until a new director is in place.  Anne seconded.  Motion carried. 

 

Diane moved to move into Executive Session.  Lynn Seconded.  Motion carried.

 

Diane moved to resume the regular Session at 1:46 p.m.  Anne seconded.  Motion carried. 

 

Lynn moved to offer Richard Landreth the position of Director of the Lincoln County Library System.  Anne Seconded.  Motion carried with one abstention.

 

Diane moved to approve the FY 19 Budget in the amount of $1,579,045 which includes a 2% raise for all employees.  Lorelle seconded.  Motion carried. 

 

Discussion Items:

 

Action Plan Update:  At our June 26th Librarian's Meeting we all came with ideas for our new FY Action Plan.  We spent the majority of our meeting creating lists of long term goals and short term goals.  Once we had the list, we determined that we would like to wait for a new Director to be hired before we finalize the list and the format of the Action Plan.  Our new Director may come with fresh ideas for our libraries, and for how to create & implement an action plan.  We also felt that including them in the process would be important.  Wendi has summarized the lists and included them in the Board Packet.   

 

The Branch Managers also came to the meeting with thoughts on what we feel our libraries need in a Director.  We compiled a list and Missy shared it with the Library Board.  We thank them for asking us for this input and taking our ideas into consideration!

 

Wendi has been in contact with the Wyoming State Library support staff in regard to having a training for BlueCloud Analytics in or near Lincoln County.  They will be getting back to us when they have their schedule finalized.  We will send as many staff as possible to the training. 

                                   

Building Infrastructure:

            1.         LaBarge:  Missy spoke with Matt regarding the re-surfacing of the LaBarge parking lot, the painting of stripes for the parking spaces and the painting of the gutters.  The parking lot is expected to be done by the end of July and the painting of the gutters should be completed before fall.

 

  1. Missy has contacted two vendors regarding the replacement of the carpet in the Kemmerer library.  She has received one bid, which is included, and is still waiting for the second company to come to the library and give a cost estimate.

 

Missy spoke with Jake Parks regarding the possibility of painting the outside wall of the front of the library.Jake indicated that he would get a bid to the library before the August meeting.

 

  1.   The new circulation desk project is proceeding.  The county has paid for the desk in FY 18 and Holly is in contact with the builder.  The cabinets have been built and they are currently waiting for the countertop.  Holly anticipates the project will be completed by the end of summer.

 

CDBG Grant/ADA Grant:Missy contacted Stephanie Hort at the Wyoming Business Council regarding the Community Development Building Grant application status.  Stephanie stated that they had not received the grant and she feared the message (applying for the grant) had been lost.  She stated we would need to re-submit our application for the 2019 grant year.

 

  • Missy is continuing to troubleshoot issues with the implementation of adding the new computers to our libraries.  The current issues have stemmed from the inability of the new Windows 10 version 1803 computers to talk to our scanner(s).

 

Upcoming events were noted.

 

Financial statements and branch manager’s reports were reviewed.

 

Chairman Tratnik adjourned the meeting at 2:14 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

 

Board of Trustees Meeting, July 19, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

                   

The meeting was called to order at 2:14 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai, Rosalie Tratnik; Interim Director – Missy Harris; Interim Assistant Director – Wendi Walton (via tele-conference). 

 

Chairman Tratnik asked if there were any changes or additions to the agenda or the June 21, 2018, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

 

Diane moved to accept the July 2018 vouchers in the amount of $360.06.  Lorelle seconded.  Motion carried.

 

Diane moved to accept the FY 19 Budget in the amount of $111,194.00.  Lorelle seconded.  Motion carried.

 

Diane moved to accept the Depository for the FY 19.  Lorelle seconded.  Motion carried.

 

Kemmerer Foundation Grant – Stairwell Mural

 

Local art teacher, Jake Parks, started painting the first week of June. He plans to have the project completed by the end of August.               

 

The financial statement was reviewed.

                                                                                                  

Chairman Tratnik adjourned the meeting at 2:27 p.m.

 

Checks were signed following the meeting.

Event Date: 2018-06-21

Lincoln County Library System

Board of Trustees Meeting, June 21, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:08 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai, Rosalie Tratnik; Interim Director – Missy Harris; Interim Assistant Director – Wendi Walton (via tele-conference); Accountant - Wade Hirschi. 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of May 18, 2018.  There were no changes.  The agenda and minutes were accepted by consensus.

Lorelle moved to accept the end-of-month May 2018 vouchers in the amount of $81,281.92, and the June 2018 vouchers in the amount of $48,886.59.  Diane seconded.  Motion carried.

Wade Hirschi – Succentrix Business Solutions:  Wade Hirschi, Succentrix Business Solutions, will be the accounting firm handling the libraries financials for FY 19.  Mr. Hirschi attended the meeting to discuss his role in the upcoming year.

Diane moved to move into Executive Session to discuss Personnel issues at 1:37 p.m.   Anne seconded   Motion carried.

Diane moved to resume the regular Session at 2:53 p.m.  Anne seconded.  Motion carried. 

Anne moved to reverse the previous decision to close the Kemmerer library on July 20th and 21st.  Lynn seconded.  Motion carried.

Action Plan

  1. LCLS branches are prepared to be an educational resource for learning and using computer technology.
  2. LCLS branches are equipped and trained to develop and maintain literacy skills in their communities.
  3. LCLS staff increase their skills on a quarterly basis.
  4. LCLS branches keep other branches and communities involved in their planning.

 

            As decided in conference by all Branch managers, the new goals to work towards the action plans are:

 

  1. All staff are to acknowledge significant emails by the end of the day. In this case, 'significant' means that the email is initiating a conversation, or that the informational nature requires an acknowledgement. If in doubt, respond to the email. (Fills #4.)
  2. Each employee working over 20 hours a week will view at least one webinar this quarter. (Fills #1 & #3)
  3. Each branch will share programming and book promotion ideas at the Manager’s Meetings. (Fills #2)

Action Plan Update:  July is the month we have traditionally evaluated the last FY action plan and created a new one for the coming fiscal year.  At the last librarians meeting, we decided to do that, as well as look at the format and type of action plan that we have been using.  Missy emailed us all examples of previous action plans.  All Branch Managers are currently looking those over and are coming to the July meeting with ideas on format & content for the 2018/19 action plan.   We are still finding the current goals of sharing ideas & taking webinars to be useful. ​

Security Camera Policy:  We have had 2 written comments and several verbal comments on the proposed policy.  We will continue to collect comments until July 7.  The policy will be up for review/approval by the board at the July meeting

Technology:  Missy has been working with Bobbie (County IT) preparing the new computers and troubleshooting some issues with software specific to the library. 

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements and branch manager’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 3:32  p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, June 21, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 3:33 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai, Rosalie Tratnik; Interim Director – Missy Harris; Interim Assistant Director – Wendi Walton (via tele-conference). 

Chairman Tratnik asked if there were any changes or additions to the agenda or the May 18, 2018, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Diane moved to accept the June, 2018 vouchers in the amount of $3,046.43.  Anne seconded.  Motion carried.

Kemmerer Foundation Grant – Stairwell Mural

Local art teacher, Jake Parks, is ready to start painting the first week of June. He plans to have the project completed by the end of August.              

The financial statement was reviewed.                                                                                            Chairman Tratnik adjourned the meeting at 3:41 p.m.

Checks were signed following the meeting.

Event Date: 2018-05-18

Lincoln County Library System

Board of Trustees Meeting, May 18, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:08 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai, Rosalie Tratnik; Interim Director – Missy Harris; Interim Assistant Director – Wendi Walton; Commissioner – Kent Connelly. 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of April 19, 2018.  There were no changes.  The agenda and minutes were accepted by consensus.

Diane moved to accept the end-of-month April 2018 vouchers in the amount of $79,439.23, and the May 2018 vouchers in the amount of $37,271.43.  Anne seconded.  Motion carried.

iane moved to move into Executive Session to discuss Personnel issues at 1:52 p.m.   Anne seconded   Motion carried.

Diane moved to resume the regular Session at 3:00 p.m.  Lorelle seconded.  Motion carried. 

Anne moved to appoint the Interim Director(s) and change temporarily change the salaries of Missy, Wendi and Sheryl, retroactive to January 1.  Lynn seconded.  Diane amended the motion to include Missy as Interim Director and Wendi as Interim Assistant Director.  These changes will remain in effective until a new Director is hired and in place.  Motion carried.

Diane moved to approve the closure of the library on July 20th and 21st for set up for a Book Domino Guinness World Record attempt.  Anne seconded.  Motion carried.

Action Plan

  1. LCLS branches are prepared to be an educational resource for learning and using computer technology.
  2. LCLS branches are equipped and trained to develop and maintain literacy skills in their communities.
  3. LCLS staff increase their skills on a quarterly basis.
  4. LCLS branches keep other branches and communities involved in their planning.

                As decided in conference by all Branch managers, the new goals to work towards the action plans are:

  1.  All Staff are to acknowledge significant emails by the end of the day.  In this cas, 'significant' means that the email is initiating a conversation, or that the informational nature requires an acknowledgement.  If in doubt, respond to the email. (Fills #4.)
  2. Each employee working over 20 hours a week will view at least one webinar this quarter. (Fills #1 & #3)
  3. Each branch wills hare programming and book promotion ideas at the Manager's Meetings.  (Fills #2)

Action Plan Update: We held over Items A & B from the previous quarter and added Item C at the Manager’s meeting on April 24.  Staff will have the option of wearing a traditional name badge, a badge that identifies them as an employee, but without their name, or a new customizable name badge.  The sharing of information continues to be a wonderful resource and the requirement to watch one webinar a quarter is still being phased in.

Security Camera Policy:  The security camera policy has been reviewed and approved by the County attorney.  The policy will now be posted for a 45-day public review at the Lincoln County Courthouse, County Clerk office.   

Maintenance-La Barge:The parking lot repairs are to be competed in June or July by the County.  The parking lot will be patched, sealed and striped.  The time frame for painting the library is undetermined at this time, due to Matt Mochel being injured.  The windows were installed May 10-11. 

ADA Grants:  There is no further information at this time.

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements and branch manager’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 4:03 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, May 18, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming                  

The meeting was called to order at 1:08 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai, Rosalie Tratnik; Interim Director – Missy Harris; Interim Assistant Director – Wendi Walton. 

Chairman Tratnik asked if there were any changes or additions to the agenda or the April 19, 2018, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Lorelle moved to accept the May, 2018 vouchers in the amount of $3,030.20.  Anne seconded.  Motion carried.

Diane moved to approve the FY19 contract with Succentrix Business Advisors. Anne seconded.  Motion carried.

 Endowment Fund Expenditures – LED Retrofit Star Valley

Four LED fixtures were missed in the original bid for the Star Valley Branch library.  These are the stage lights in the Youth Services area.  Matt Mochel has informed me that the County will be sure that these retrofits are completed and the county will pick up the cost.   

The financial statement was reviewed.                                                                                             

Chairman Tratnik adjourned the meeting at 4:12 p.m.

Checks were signed following the meeting.

Event Date: 2018-04-19

Lincoln County Library System

 

Board of Trustees Meeting, April 19, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 

The meeting was called to order at 1:08 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee (via tele-conference), Diane Sakai, Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris. 

 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of March 15, 2018.  There were no changes.  The agenda and minutes were accepted by consensus.

 

Anne moved to accept the end-of-month March, 2018 vouchers in the amount of $78,378.81, and the April, 2018 vouchers in the amount of $38,685.42.  Diane seconded.  Motion carried.

 

Diane moved to approve the Proposed Security Camera Policy as presented (pending approval of the County Attorney).  Anne seconded.  Motion carried.  The proposed policy will now be put out for public comment, pending County Attorney approval, for 45 days.  It will be presented for final approval of the board at the July Board meeting.

 

Anne moved to approve the engagement of Succentrix Business Advisors, in the amount of $1,000, plus  out of pocket expenses, for FY 19.  Diane seconded.  Motion carried. 

 

Action Plan

  1. LCLS branches are prepared to be an educational resource for learning and using computer technology.
  2. LCLS branches are equipped and trained to develop and maintain literacy skills in their communities.
  3. LCLS staff increase their skills on a quarterly basis.
  4. LCLS branches keep other branches and communities involved in their planning.

 

                As decided in conference by all Branch managers, the new goals to work towards the action plans are:

 

  1.  
  2.  
  3.  

 

Action Plan Update:

            The current goals for the Action Plan are unchanged from last month:

 

We are still finding that Goal A is useful, but the improvements of continuing to use this as a goal are declining. The webinars feedback has been generally positive, with many finding the subjects helpful for continuing education, although the preferred format is to find an archived session rather than a live session. The sharing of promotion ideas and activities has been very helpful, and will become a permanent part of Branch Manager's meetings.

 

This month begins a new quarter, so the Branch Manager's meeting will feature selecting new goals that move us forward to the Action Plan objectives.

 

  •                   The cameras have been installed, and are operating in Cokeville, Alpine, and Star Valley. Kemmerer and LaBarge should be operating soon.


            Personnel:  Mike has attended to several personnel issues in the Library System, and will begin a 'summer tour' to visit each branch and meet with the staff.

 

The Branch Manager for our Afton branch, Holly Parker, has been awarded the state's National Library of Medicine scholarship to the ARSL (Association for Rural and Small Libraries) conference in Springfield, IL, which takes place in mid-September.


            Budget:  The budget has been submitted to the County, and Mike is presenting our requested funding on April 30 at 10:30. Mike met with the Commissioners on April 17 and was given permission to hire summer help.


            ADA Grants:  Mike has submitted grants for LaBarge and Kemmerer for ADA improvements. These applications are currently in the pre-approvement stage; when the State HUD committee approves them, we will be able to move forward with the actual application for Federal funds.

 

Branch Updates

  • Happenings in the libraries were noted and reviewed.

 

Upcoming events were noted.

 

Financial statements and branch manager’s reports were reviewed.

 

Chairman Tratnik adjourned the meeting at 2:43 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

 

Board of Trustees Meeting, April 19, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

                   

The meeting was called to order at 2:44 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee (via tele-conference), Diane Sakai,  Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris. 

 

Chairman Tratnik asked if there were any changes or additions to the agenda or the March 15, 2018, minutes.  Anne requested that Action Item b:  Succentrix Business Advisiors be added.  There were no other changes.  The amended agenda and minutes were accepted by consensus.

 

Diane moved to accept the April, 2018 vouchers in the amount of $15,366.36.  Anne seconded.  Motion carried.

 

Anne moved to approach Succentrix Business Advisors to inquire what the cost would be to prepare monthly financials for the foundation and to prepare the annual Form 990. Diane seconded.  Motion carried.

 

Wyoming Community Foundation – Stairwell Mural

 

The grant to fund the Kemmerer stairwell mural was approved by the Kemmerer Foundation.  The grant was not fully funded, but the Kemmerer book sale funds will be used to make up the difference. The work is to begin in June.

    

Proposed Endowment Fund Expenditures – LED Retrofit Alpine/Star Valley/Kemmerer

 

LED lights have now been installed in all the libraries. The County also installed LED lights in the basements of the La Barge and Cokeville libraries.

 

The financial statement was reviewed.

                                                                                                  

Chairman Tratnik adjourned the meeting at 3:05 p.m.

 

Checks were signed following the meeting.

 

Event Date: 2018-03-15

Lincoln County Library System

Board of Trustees Meeting, March 15, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:05 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai, Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris. 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of February 15, 2018.  There were no changes.  The agenda and minutes were accepted by consensus.

Lorelle moved to accept the end-of-month February, 2018 vouchers in the amount of $79,245.11, and the March, 2018 vouchers in the amount of $33,355.18.  Diane seconded.  Motion carried.

Lorelle moved to approve the Proposed FY19 Budget as presented.  Anne seconded.  Motion carried.

Director’s Report:

                       Employee Recognition:  Carrie LeFevre, Star Valley Branch, was recognized for 10 years of service.

Action Plan

  1. LCLS branches are prepared to be an educational resource for learning and using computer technology.
  2. LCLS branches are equipped and trained to develop and maintain literacy skills in their communities.
  3. LCLS staff increase their skills on a quarterly basis.
  4. LCLS branches keep other branches and communities involved in their planning.

                As decided in conference by all Branch managers, the new goals to work towards the action plans are:

  1. All staff are to acknowledge significant emails by the end of the day. In this case, 'significant' means that the email is initiating a conversation, or that the informational nature requires an acknowledgement. If in doubt, respond to the email. (Fills #4.)

  2. Each employee working over 20 hours a week will view at least one webinar this quarter. (Fills #1 & #3)

  3. Each branch will share programming and book promotion ideas at the Manager’s Meetings. (Fills #2)

                 1st quarter 2018:  The branch managers have all agreed that responding to emails has   increased the communication reliability between and within branches, and are encouraging that for all staff. The webinar invitation has been extended to all staff members, but only one manager has actually viewed a session; she reports that it was  helpful, and is interested in more training through this method. The branch programming has been shared, and all found that it was extremely helpful, with everyone scribbling  notes throughout the session.

                Security:  Mike has spoken with Matt Mochel and County IT and we have begun the process of installing video security for the interior of the libraries (excepting Thayne, as  they already have video monitoring.) We are collecting information for installing panic buttons throughout the Library System as well - our first two attempts at a panic button in Kemmerer did not produce acceptable results.

            Infrastructure:  The La Barge maintenance list has been firmed up, and Mike has began the process of applying for grants so the front door of the La Barge library can be  brought into ADA compliance for disabled patrons.

            Accountant:     The interview for a replacement financial firm went well, and the contract is being submitted to the Board for review and possible acceptance this month. While the  monthly amount is higher than our previous arrangement, the conversation with Mr. Hirschi sparked some re-thinking for us, and we are confident that partnering with him will allow us to modernize our procedures, resulting in a great time savings.                         

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements and branch manager’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 2:05 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, March 15, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

        

The meeting was called to order at 2:06 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai,  Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris. 

Chairman Tratnik asked if there were any changes or additions to the agenda or the February 15, 2018, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Anne moved to accept the March, 2018 vouchers in the amount of $5,276.04.  Lorelle seconded.  Motion carried.

Wyoming Community Foundation – Endowment Dividends

We have received the annual dividend from our endowment coming to a little over $36K.

Proposed Endowment Fund Expenditures – LED Retrofit Alpine/Star Valley/Kemmerer

LED lights have been installed in the basement of Kemmerer, and the contracts for the remainder of the libraries have been accepted. Those will be proceeding as the contractors can get to them.

The financial statement was reviewed.   

Chairman Tratnik adjourned the meeting at 2:10 p.m.

 

 

 

Event Date: 2018-02-15

Lincoln County Library System

 Board of Trustees Meeting, February 15, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 The meeting was called to order at 1:15 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee (via tele-conference), Diane Sakai, Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris. 

 Chairman Tratnik asked if there were any changes to the agenda or to the minutes of January 18, 2018 or the Special Meeting, January 30, 2018.  There were no changes.  The agenda and minutes were accepted by consensus.

 Anne moved to accept the end-of-month January, 2018 vouchers in the amount of $78,544.18, and the February, 2018 vouchers in the amount of $33,780.39.  Diane seconded.  Motion carried.

 Diane moved to accept the Supervisor Evaluation Form as presented.  Anne seconded.  Motion carried.

The Director’s Supervisor Evaluation Form is to be completed by April 24th   and to be presented to the board at the May board meeting.  Lincoln County Library System Supervisor Evaluation Form will be done in August of each year.

 Discussion Items:

 Rosalie has scheduled Local Government Liability Pool, Kristi Skinner on March 15, 2018 at 2 p.m. for sensitivity training for the board and the Director.

 The Personal Improvement Plan was reviewed.

 Director’s Report:        

            Employee Recognition

            Becky Astle, Star Valley Branch, was recognized for 10 years of service.

Action Plan

  1. LCLS branches are prepared to be an educational resource for learning and using computer technology.
  2. LCLS branches are equipped and trained to develop and maintain literacy skills in their communities.
  3. LCLS staff increase their skills on a quarterly basis.
  4. LCLS branches keep other branches and communities involved in their planning.

               As decided in conference by all Branch managers, the new goals to work towards the action plans are:​

All staff are to acknowledge significant emails by the end of the day. In this case, 'significant' means that the email is initiating a conversation, or that the informational nature requires an acknowledgement. If in doubt, respond to the email. (Fills #4.)

Each employee working over 20 hours a week will view at least one webinar this quarter. (Fills #1 & #3)

Each branch will share programming and book promotion ideas at the Manager’s Meetings. (Fills #2)

We retained the first goal, as it is definitely helping communication between the branches and is not perfectly implemented yet. The second goal is, for the moment, a trial run to see if webinars are providing useful information in a helpful format. And the third goal helps spread good programming ideas throughout the library system, as well as helping branches support each other.

                Meeting with Commissioners   

Mike met with the County Commissioners on Feb. 6th, regarding offering life insurance and Accidental Death & Dismemberment polices to full time library staff.The Commissioners are in agreement that the life insurance and Accidental Death & Dismemberment policies are to be extended to library staff.Missy is working to implement this change for FY19.

Accounting

Mike has contacted a CPA and has a meeting scheduled for next week to discuss the library’s needs moving forward into FY19.

Security

Missy talked with the phone service provider in Kemmerer and panic buttons have been programmed.The programming of panic buttons is a discussion item at the next Manager's Meeting.             

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements and branch manager’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 2:52 p.m.

 

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, February 15, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming          

The meeting was called to order at 2:53 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Diane Sakai,  Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris.   Lorelle McPhee was absent.

Chairman Tratnik asked if there were any changes or additions to the agenda or the January 18, 2018, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Anne moved to accept the February, 2018 vouchers in the amount of $168.92.  Diane seconded.  Motion carried.

Anne moved to approve the three bids from Sublette Electric for the expenditure of the Endowment Fund for LED retrofit of Alpine, Star Valley, and the Kemmerer library in the amount of $17,845.38.  Diane seconded.  Motion carried.

The financial statement was reviewed.                                                                                             

Chairman Tratnik adjourned the meeting at 3:05 p.m.

Checks were signed following the meeting.

 

 

Event Date: 2018-01-30

Lincoln County Library System

 

Board of Trustees Meeting, January 30, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 

The meeting was called to order at 1:09 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lorelle McPhee, Diane Sakai, Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris.  Lynn Donnelley was absent. 

 

Chairman Tratnik asked if there were any changes to the agenda.  There were no changes.  The agenda was accepted by consensus.

 

Diane moved to go into Executive Session to discuss a Personnel Issue.  Lorelle seconded.  Motion carried.

 

Lorelle moved to resume the Regular Session at 3:35 p.m.  Diane seconded.  Motion carried.

 

Chairman Tratnik reconvened the session at 3:37 p.m.

 

Anne moved to adopt the Performance Improvement Plan as discussed in Executive Session.  Lorelle seconded.  Motion carried.

 

Chairman Tratnik adjourned the meeting at 3:50 p.m.

Event Date: 2018-01-18

Lincoln County Library System

Board of Trustees Meeting, January 18, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:08 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee (via tele-conference), Diane Sakai, Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris. 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of November 16, 2017.  There were no changes.  The agenda and minutes were accepted by consensus.

Anne moved to accept the end-of-month November, 2017 vouchers in the amount of $85,518.37, and the December, 2017 vouchers in the amount of $117,714.96 and the January, 2018 vouchers in the amount of $33,011.43.  Diane seconded.  Motion carried.

Kellie Humphries, Youth Services Librarian, was recognized by the board and spoke about the current duties in the Youth Services department and how this affects their time.  Paulette Roberts, Reference Librarian, was recognized by the board and spoke about the current duties for the Adult Circulation department.  Sheryl Alleman, Technical Services, was recognized by the board and spoke about her concerns with moving the laminator to the main floor of the library.   Chairman Tratnik moved that Kellie Humphries and Paulette Roberts comply with their current job descriptions.  Diane seconded.  Motion carried.

Diane moved to move forward with having the County fund the Lincoln National Life Insurance Company proposal to bring the library up to the same standard of benefits as the rest of the County.  Anne seconded.  Motion carried.

Director’s Report:       

            Employee Recognition

            Wendi Walton, Alpine Branch Manager, was recognized for 10 years of service.

Action Plan

  1. LCLS branches are prepared to be an educational resource for learning and using computer technology.
  2. LCLS branches are equipped and trained to develop and maintain literacy skills in their communities.
  3. LCLS staff increase their skills on a quarterly basis.
  4. LCLS branches keep other branches and communities involved in their planning.

                Until the end of 2017, the following plans and training will be pursued under the Action Plan:

  1. We will make State computer training resources available and train staff to direct patrons to those resources.
  2. All staff are to acknowledge significant emails by the end of the day.  In this case ‘significant’ means that the email is initiating a conversation, or that the informational nature requires an acknowledgement.  If in doubt, respond to the email.
  3. Each branch will promote early literacy once each month on social media.

               
The three actions will cover all four of the sections in the Action Plan. Each month, branch managers will evaluate the ongoing progress of the actions selected, and will adjust the branch activities to insure that the plans are completed. At the end of 2017, branch managers will evaluate the effectiveness of the actions, and will propose between three and four new actions for the current quarter. 

 We did not have a Manager's meeting in December, so reports on the Actions plan's effectiveness  are a bit delayed. Mike intends to replace at least two of our goals with new ones: the insistence on email responsiveness is helpful, not complete, and should stay for another quarter.  The Action Plan goals as constituted (A, B, & C) are doing well.  The new goals should involve working directly with patrons, rather than informing patrons.

                Kemmerer Programs

                The response in Kemmerer to recent programs has been less than desirable.   Kemmerer will  continue to strive to offer events that appeal to the public. 

                Health Insurance

                Beginning March 1, 2018, library employees will have to contribute to the cost of health                 insurance.  The county has also quit contributing to health savings accounts effective January.  

                Letter of Complaint

                A letter of complaint was received concerning how we advertise our programs in the Kemmerer library.  Mike has addressed this concern.           

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements and branch manager’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 3:19 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

 

Board of Trustees Meeting, January 18, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming           

The meeting was called to order at 3:20 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Diane Sakai,  Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris.   Trustees Lynn Donnelley and Lorelle McPhee were absent.

Chairman Tratnik asked if there were any changes or additions to the agenda or the November 16, 2017, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Anne moved to accept the December, 2017 vouchers in the amount of $637.48 and the January, 2018 vouchers in the amount of $1,016.25.  Diane seconded.  Motion carried.

Anne moved to approve purchasing a laminator for the Cokeville Branch Library from Endowment Fund dividends.  Diane seconded.  Motion carried.

Diane moved to approve funding a visit from author, Tyler Whitesides, from the Endowment Fund dividends.  Anne seconded.  Motion carried.

Director’s Report:

United Way Grant

            United Way is not accepting new grant applications for the current calendar year.  Mike will be preparing an application for January 2019, when the application season will be open for new grants.

LED Retrofit for Alpine and Star Valley

            We are still waiting for bids for these two libraries.  We hope to have a proposal by next month’s board meeting.

The financial statement was reviewed.                                                            

Chairman Tratnik adjourned the meeting at 3:35 p.m.

Checks were signed following the meeting.

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