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LINCOLN COUNTY LIBRARY SYSTEM BOARD OF TRUSTEES

MEETING MINUTES

Event Date: 2018-10-18

Lincoln County Library System

 

Board of Trustees Meeting, October 18, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 

The meeting was called to order at 1:05 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth (via tele-conference).

 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of September 20, 2018.  There were no changes. The agenda and minutes were accepted by consensus.

 

Diane moved to accept the end-of-month September 2018 vouchers in the amount of $83.989.98, and October 2018 vouchers in the amount of $34,169.18.  Anne seconded. Motion carried.

 

Discussion Items:

 

Action Plan Update:    Managers continue to work on short term goals. Updated progress reports can be read in the Action plan/goals document in the board packet. The plan is to look at the long term plans beginning at the October meeting.

 

Building Infrastructure:

 

LaBarge:  The parking lot has been patched, cracks filled, sealant applied and painted.   We are not happy with the job that was done, and will continue to monitor the condition of the repairs.

 

    Kemmerer:  At the September 4th County Commissioners meeting it was decided that Two Guys Flooring would install the carpet in the youth services area/elevator. Richard obtained an exact quote for $6,290. A contract was written by Spencer and the date for installation is set for January 2-4, 2019 is set for installation.

 

Mr. Parks is still busy with back-to-school activities so Richard will chat about the project for the front wall of the Kemmerer library later this fall. Jake previously estimated $2,500. Words infused with Wyoming images is his initial thought, but he is open to ideas/direction. Richard will take ideas generated by the board to see how those will fit into his vision. (Carry-over from last month.)

 

The tin on the roof ledges were fixed and soffit put back together on the south side of the building. While the carpenters were on the roof fixing those issues Matt had them inspect the entire roof for any other damage. They reported that the roof looks good with one “soft” spot above the soffit they fixed. They stated that this spot was from previous water damage and was sealed well.

 

 

    Star Valley:  The new circulation desk was installed September 7th. Shane is working to paint, fix electrical issues and replace old carpeting that is peeking out around the new desk.

 

Technology/Computers:  Windows 10 update 18.03 has not been friendly to Missy. She worked several hours and finally has the new computer for LaBarge ready to install. She did prevail!

 

Missy is currently working on updating the tech plan for the System. Her idea is to convert it to a spreadsheet, thereby streamlining it for easier use.

 

The Library website seems to be working again. Minutes and agendas are once again posted.

 

On October 16th WYLDcat changed our website protocol to https for security reasons.  Our website service provider has been notified, but still needs some adjustments.

 

The copier in Alpine has been “fixed”.  The underlying issue seems to be the Windows update.

 

Staff are using a work-around and getting what they need done.

 

Staffing:  Star Valley Branch Manager resigned effective 9/28/2018. On October 2nd Richard requested, and obtained, permission from County Commissioners to fill that position. He also obtained permission to fill any in-house vacancies this might cause as well. The position has been posted.

 

Director Goals:   In August, Richard established short term goals for his first two months as Director.  All were completed with the exception of the following:

  1. Have a "Meet the new Director" type program at various libraries. He has done this in Kemmerer. He is hoping to combine this with something like "History Day at the Library," an idea floating around at the Kemmerer library.

    1. A “Meet the Director” night was held in Kemmerer on 9/11/18. He is working with branch managers to see if they want to set something up for their libraries. (9/20/2018 update)

    2. LaBarge is very interested in having a “Local History” type of program. After visiting with a few LaBarge Branch Library patrons it was established that there is interest in this. He is working with Marika to see how this might work. (10/09/2018 update)

 

New project Richard will be focusing on over the next few months:

  1. Establish long/short term goals for Lincoln County Library System libraries. The process will begin with holding a planning session with all managers during our regular managers meeting in October.


Upcoming events were noted.

 

Financial statements and branch manager’s reports were reviewed.

 

Chairman Tratnik adjourned the meeting at 1:35 p.m.

 

 

LINCOLN COUNTY LIBRARY FOUNDATION

 

Board of Trustees Meeting, October 18, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 

The meeting was called to order at 1:36 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Rosalie Tratnik, Diane Sakai; Assistant Director – Missy Harris; Director – Richard Landreth (via tele-conference).  

 

Chairman Tratnik asked if there were any changes or additions to the agenda or the September 20, 2018, minutes.  There were no changes. The agenda and minutes were accepted by consensus.

 

Anne moved to accept the October 2018 vouchers in the amount of $122.38.  Lorelle seconded. Motion carried.

 

Kemmerer Foundation Grant – Stairwell Mural

 

Local art teacher, Jake Parks, plans to have the project completed by the first of the year.

 

Rotary Grant

In July, Missy submitted a grant proposal for $1,500 for Book Club Kits. Local Rotary approved this, but has to send it to a higher level for approval. We continue waiting to hear from them.

 

The financial statement was reviewed.

 

Chairman Tratnik adjourned the meeting at 1:45 p.m.

Event Date: 2018-09-20

Lincoln County Library System

Board of Trustees Meeting, August 23, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:05 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Rosalie Tratnik; Assistant Director – Missy Harris; Director – Richard Landreth.  Diane Sakai was absent.

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of July 19, 2018.  There were no changes.  The agenda and minutes were accepted by consensus.

Lorelle moved to accept the end-of-month July 2018 vouchers in the amount of $85,862.70, and August 2018 vouchers in the amount of $34,746.23.  Anne seconded.  Motion carried.

Discussion Items:

Action Plan Update:    We started tackling a few of our short term goals at our July librarians' meeting.  I have included our progress in the Action plan/goals document in the board packet. 

Building Infrastructure:

  1. LaBarge:       Road and Bridge patched the hole in the parking lot.  We are still waiting for Road and Bridge to install a seal coat and to stripe the parking area. Matt has also stated that he will be painting the gutters in the next month.
  1.          Kemmerer:     Missy has received two bids (included) to replace the carpet in the                         Youth Services area of the Kemmerer library.  Richard will take this concern before                      the Commissioners and will report back on their decision at the September board                   meeting.

                        Mr. Parks stated that the cost for the project for the front wall of the Kemmerer library would be $2,500.  Words infused with Wyoming images         is his initial thought, but he is open to ideas/direction.  Anne shared her vision   that it would be one large word, Library, with small images around the edges.

Technology/Computers:  Computers continue to be an issue, with the new Windows 10 version 1803 appearing to be the root of these problems.  Missy has successfully completed installing the needed programs on two new computers, but still has two other new computers to get into service.  Thayne and Alpine have had computers fail this past month.  Missy plans to repair the Thayne computer and to replace the Alpine computer.

Staffing:         Helen Rosales, Kemmerer Youth Services Aide, resigned effective 7/24/2018.  We wish her the best in her future endeavors.  We are currently in the interview process.

Director Goals:  Richard has established three short term goals for his first two months as Director.

            Those goals are:

  1. Visit each of the libraries by September 14th. He plans to take the time to speak with each branch manager about the needs/concerns/plans/ideas for their library.
  2. Have a "Meet the new Director" type program at various libraries. He is hoping to combine this with something like "History Day at the Library," an idea floating around at the Kemmerer library.
  3. Set up a meeting with the Commissioners’ to present the carpet bids for Kemmerer, gain permission to fill the position in Kemmerer and to introduce himself.

Star Valley:  The new circulation desk is not yet completed.  Currently we are looking at the end of August.

Upcoming events were noted.

Financial statements and branch manager’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 1:30 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, August 23, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming           

The meeting was called to order at 1:31 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Rosalie Tratnik; Assistant Director – Missy Harris; Director – Richard Landreth.  Diane Sakai was absent.

Chairman Tratnik asked if there were any changes or additions to the agenda or the July 19, 2018, minutes.  Anne requested the minutes be amended to reflect that she and Lorelle attended the meeting by tele-conference.  There were no other changes.  The agenda and corrected minutes were accepted by consensus.

Anne moved to accept the August 2018 vouchers in the amount of $559.08.  Lorelle seconded.  Motion carried.

Kemmerer Foundation Grant – Stairwell Mural

Local art teacher, Jake Parks, is continuing to work on the mural.  This has proved to be a larger project than anticipated and he now plans to have the project completed by the end of November.

Rotary Grant

Missy submitted a grant proposal for $1,500 to the Rotary for book club kits.  Missy should be notified if we are approved for the grant in the next few weeks.

The financial statement was reviewed.                                                                                         

Chairman Tratnik adjourned the meeting at 1:42 p.m.

Checks were signed following the meeting.

 

Event Date: 2018-07-19

Lincoln County Library System

 

Board of Trustees Meeting, July 19, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 

The meeting was called to order at 1:06 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel (via tele-conference), Lynn Donnelley (via tele-conference), Lorelle McPhee (via tele-conference), Diane Sakai, Rosalie Tratnik; Interim Director – Missy Harris; Interim Assistant Director – Wendi Walton (via tele-conference). 

 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of June 21, 2018.  There were no changes.  The agenda and minutes were accepted by consensus.

 

Diane make a motion to approve the Slate of officers: Rosalie Tratnik, Chairman, Lorelle McPhee Vice-Chairman and Anne Bluemel Treasurer/Secretary.  Lynn seconded.  Motion carried. 

 

Diane moved to accept the end-of-month June 2018 vouchers in the amount of $92,024.62, and the end-of-fiscal year, June 2018 vouchers in the amount of $48,886.59, and July 2018 vouchers in the amount of $13,929.30.  Lorelle seconded.  Motion carried.

 

Anne moved to approve Option 2 for the FY 19 Board meeting dates.  Diane seconded.  Motion carried.

 

Diane moved to accept the Depositories for FY 19.  Anne seconded.  Motion carried.

 

Diane moved to approve the Security Camera Policy as presented, with the option of disabling audio if requested.    Lynn seconded.  Motion carried.

 

Diane moved to approve the FY 19 Action Plan, Short Term Goals, as presented and table the long term goals until a new director is in place.  Anne seconded.  Motion carried. 

 

Diane moved to move into Executive Session.  Lynn Seconded.  Motion carried.

 

Diane moved to resume the regular Session at 1:46 p.m.  Anne seconded.  Motion carried. 

 

Lynn moved to offer Richard Landreth the position of Director of the Lincoln County Library System.  Anne Seconded.  Motion carried with one abstention.

 

Diane moved to approve the FY 19 Budget in the amount of $1,579,045 which includes a 2% raise for all employees.  Lorelle seconded.  Motion carried. 

 

Discussion Items:

 

Action Plan Update:  At our June 26th Librarian's Meeting we all came with ideas for our new FY Action Plan.  We spent the majority of our meeting creating lists of long term goals and short term goals.  Once we had the list, we determined that we would like to wait for a new Director to be hired before we finalize the list and the format of the Action Plan.  Our new Director may come with fresh ideas for our libraries, and for how to create & implement an action plan.  We also felt that including them in the process would be important.  Wendi has summarized the lists and included them in the Board Packet.   

 

The Branch Managers also came to the meeting with thoughts on what we feel our libraries need in a Director.  We compiled a list and Missy shared it with the Library Board.  We thank them for asking us for this input and taking our ideas into consideration!

 

Wendi has been in contact with the Wyoming State Library support staff in regard to having a training for BlueCloud Analytics in or near Lincoln County.  They will be getting back to us when they have their schedule finalized.  We will send as many staff as possible to the training. 

                                   

Building Infrastructure:

            1.         LaBarge:  Missy spoke with Matt regarding the re-surfacing of the LaBarge parking lot, the painting of stripes for the parking spaces and the painting of the gutters.  The parking lot is expected to be done by the end of July and the painting of the gutters should be completed before fall.

 

  1. Missy has contacted two vendors regarding the replacement of the carpet in the Kemmerer library.  She has received one bid, which is included, and is still waiting for the second company to come to the library and give a cost estimate.

 

Missy spoke with Jake Parks regarding the possibility of painting the outside wall of the front of the library.Jake indicated that he would get a bid to the library before the August meeting.

 

  1.   The new circulation desk project is proceeding.  The county has paid for the desk in FY 18 and Holly is in contact with the builder.  The cabinets have been built and they are currently waiting for the countertop.  Holly anticipates the project will be completed by the end of summer.

 

CDBG Grant/ADA Grant:Missy contacted Stephanie Hort at the Wyoming Business Council regarding the Community Development Building Grant application status.  Stephanie stated that they had not received the grant and she feared the message (applying for the grant) had been lost.  She stated we would need to re-submit our application for the 2019 grant year.

 

  • Missy is continuing to troubleshoot issues with the implementation of adding the new computers to our libraries.  The current issues have stemmed from the inability of the new Windows 10 version 1803 computers to talk to our scanner(s).

 

Upcoming events were noted.

 

Financial statements and branch manager’s reports were reviewed.

 

Chairman Tratnik adjourned the meeting at 2:14 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

 

Board of Trustees Meeting, July 19, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

                   

The meeting was called to order at 2:14 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai, Rosalie Tratnik; Interim Director – Missy Harris; Interim Assistant Director – Wendi Walton (via tele-conference). 

 

Chairman Tratnik asked if there were any changes or additions to the agenda or the June 21, 2018, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

 

Diane moved to accept the July 2018 vouchers in the amount of $360.06.  Lorelle seconded.  Motion carried.

 

Diane moved to accept the FY 19 Budget in the amount of $111,194.00.  Lorelle seconded.  Motion carried.

 

Diane moved to accept the Depository for the FY 19.  Lorelle seconded.  Motion carried.

 

Kemmerer Foundation Grant – Stairwell Mural

 

Local art teacher, Jake Parks, started painting the first week of June. He plans to have the project completed by the end of August.               

 

The financial statement was reviewed.

                                                                                                  

Chairman Tratnik adjourned the meeting at 2:27 p.m.

 

Checks were signed following the meeting.

Event Date: 2018-06-21

Lincoln County Library System

Board of Trustees Meeting, June 21, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:08 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai, Rosalie Tratnik; Interim Director – Missy Harris; Interim Assistant Director – Wendi Walton (via tele-conference); Accountant - Wade Hirschi. 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of May 18, 2018.  There were no changes.  The agenda and minutes were accepted by consensus.

Lorelle moved to accept the end-of-month May 2018 vouchers in the amount of $81,281.92, and the June 2018 vouchers in the amount of $48,886.59.  Diane seconded.  Motion carried.

Wade Hirschi – Succentrix Business Solutions:  Wade Hirschi, Succentrix Business Solutions, will be the accounting firm handling the libraries financials for FY 19.  Mr. Hirschi attended the meeting to discuss his role in the upcoming year.

Diane moved to move into Executive Session to discuss Personnel issues at 1:37 p.m.   Anne seconded   Motion carried.

Diane moved to resume the regular Session at 2:53 p.m.  Anne seconded.  Motion carried. 

Anne moved to reverse the previous decision to close the Kemmerer library on July 20th and 21st.  Lynn seconded.  Motion carried.

Action Plan

  1. LCLS branches are prepared to be an educational resource for learning and using computer technology.
  2. LCLS branches are equipped and trained to develop and maintain literacy skills in their communities.
  3. LCLS staff increase their skills on a quarterly basis.
  4. LCLS branches keep other branches and communities involved in their planning.

 

            As decided in conference by all Branch managers, the new goals to work towards the action plans are:

 

  1. All staff are to acknowledge significant emails by the end of the day. In this case, 'significant' means that the email is initiating a conversation, or that the informational nature requires an acknowledgement. If in doubt, respond to the email. (Fills #4.)
  2. Each employee working over 20 hours a week will view at least one webinar this quarter. (Fills #1 & #3)
  3. Each branch will share programming and book promotion ideas at the Manager’s Meetings. (Fills #2)

Action Plan Update:  July is the month we have traditionally evaluated the last FY action plan and created a new one for the coming fiscal year.  At the last librarians meeting, we decided to do that, as well as look at the format and type of action plan that we have been using.  Missy emailed us all examples of previous action plans.  All Branch Managers are currently looking those over and are coming to the July meeting with ideas on format & content for the 2018/19 action plan.   We are still finding the current goals of sharing ideas & taking webinars to be useful. ​

Security Camera Policy:  We have had 2 written comments and several verbal comments on the proposed policy.  We will continue to collect comments until July 7.  The policy will be up for review/approval by the board at the July meeting

Technology:  Missy has been working with Bobbie (County IT) preparing the new computers and troubleshooting some issues with software specific to the library. 

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements and branch manager’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 3:32  p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, June 21, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 3:33 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai, Rosalie Tratnik; Interim Director – Missy Harris; Interim Assistant Director – Wendi Walton (via tele-conference). 

Chairman Tratnik asked if there were any changes or additions to the agenda or the May 18, 2018, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Diane moved to accept the June, 2018 vouchers in the amount of $3,046.43.  Anne seconded.  Motion carried.

Kemmerer Foundation Grant – Stairwell Mural

Local art teacher, Jake Parks, is ready to start painting the first week of June. He plans to have the project completed by the end of August.              

The financial statement was reviewed.                                                                                            Chairman Tratnik adjourned the meeting at 3:41 p.m.

Checks were signed following the meeting.

Event Date: 2018-05-18

Lincoln County Library System

Board of Trustees Meeting, May 18, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:08 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai, Rosalie Tratnik; Interim Director – Missy Harris; Interim Assistant Director – Wendi Walton; Commissioner – Kent Connelly. 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of April 19, 2018.  There were no changes.  The agenda and minutes were accepted by consensus.

Diane moved to accept the end-of-month April 2018 vouchers in the amount of $79,439.23, and the May 2018 vouchers in the amount of $37,271.43.  Anne seconded.  Motion carried.

iane moved to move into Executive Session to discuss Personnel issues at 1:52 p.m.   Anne seconded   Motion carried.

Diane moved to resume the regular Session at 3:00 p.m.  Lorelle seconded.  Motion carried. 

Anne moved to appoint the Interim Director(s) and change temporarily change the salaries of Missy, Wendi and Sheryl, retroactive to January 1.  Lynn seconded.  Diane amended the motion to include Missy as Interim Director and Wendi as Interim Assistant Director.  These changes will remain in effective until a new Director is hired and in place.  Motion carried.

Diane moved to approve the closure of the library on July 20th and 21st for set up for a Book Domino Guinness World Record attempt.  Anne seconded.  Motion carried.

Action Plan

  1. LCLS branches are prepared to be an educational resource for learning and using computer technology.
  2. LCLS branches are equipped and trained to develop and maintain literacy skills in their communities.
  3. LCLS staff increase their skills on a quarterly basis.
  4. LCLS branches keep other branches and communities involved in their planning.

                As decided in conference by all Branch managers, the new goals to work towards the action plans are:

  1.  All Staff are to acknowledge significant emails by the end of the day.  In this cas, 'significant' means that the email is initiating a conversation, or that the informational nature requires an acknowledgement.  If in doubt, respond to the email. (Fills #4.)
  2. Each employee working over 20 hours a week will view at least one webinar this quarter. (Fills #1 & #3)
  3. Each branch wills hare programming and book promotion ideas at the Manager's Meetings.  (Fills #2)

Action Plan Update: We held over Items A & B from the previous quarter and added Item C at the Manager’s meeting on April 24.  Staff will have the option of wearing a traditional name badge, a badge that identifies them as an employee, but without their name, or a new customizable name badge.  The sharing of information continues to be a wonderful resource and the requirement to watch one webinar a quarter is still being phased in.

Security Camera Policy:  The security camera policy has been reviewed and approved by the County attorney.  The policy will now be posted for a 45-day public review at the Lincoln County Courthouse, County Clerk office.   

Maintenance-La Barge:The parking lot repairs are to be competed in June or July by the County.  The parking lot will be patched, sealed and striped.  The time frame for painting the library is undetermined at this time, due to Matt Mochel being injured.  The windows were installed May 10-11. 

ADA Grants:  There is no further information at this time.

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements and branch manager’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 4:03 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, May 18, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming                  

The meeting was called to order at 1:08 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai, Rosalie Tratnik; Interim Director – Missy Harris; Interim Assistant Director – Wendi Walton. 

Chairman Tratnik asked if there were any changes or additions to the agenda or the April 19, 2018, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Lorelle moved to accept the May, 2018 vouchers in the amount of $3,030.20.  Anne seconded.  Motion carried.

Diane moved to approve the FY19 contract with Succentrix Business Advisors. Anne seconded.  Motion carried.

 Endowment Fund Expenditures – LED Retrofit Star Valley

Four LED fixtures were missed in the original bid for the Star Valley Branch library.  These are the stage lights in the Youth Services area.  Matt Mochel has informed me that the County will be sure that these retrofits are completed and the county will pick up the cost.   

The financial statement was reviewed.                                                                                             

Chairman Tratnik adjourned the meeting at 4:12 p.m.

Checks were signed following the meeting.

Event Date: 2018-04-19

Lincoln County Library System

 

Board of Trustees Meeting, April 19, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 

The meeting was called to order at 1:08 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee (via tele-conference), Diane Sakai, Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris. 

 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of March 15, 2018.  There were no changes.  The agenda and minutes were accepted by consensus.

 

Anne moved to accept the end-of-month March, 2018 vouchers in the amount of $78,378.81, and the April, 2018 vouchers in the amount of $38,685.42.  Diane seconded.  Motion carried.

 

Diane moved to approve the Proposed Security Camera Policy as presented (pending approval of the County Attorney).  Anne seconded.  Motion carried.  The proposed policy will now be put out for public comment, pending County Attorney approval, for 45 days.  It will be presented for final approval of the board at the July Board meeting.

 

Anne moved to approve the engagement of Succentrix Business Advisors, in the amount of $1,000, plus  out of pocket expenses, for FY 19.  Diane seconded.  Motion carried. 

 

Action Plan

  1. LCLS branches are prepared to be an educational resource for learning and using computer technology.
  2. LCLS branches are equipped and trained to develop and maintain literacy skills in their communities.
  3. LCLS staff increase their skills on a quarterly basis.
  4. LCLS branches keep other branches and communities involved in their planning.

 

                As decided in conference by all Branch managers, the new goals to work towards the action plans are:

 

  1.  
  2.  
  3.  

 

Action Plan Update:

            The current goals for the Action Plan are unchanged from last month:

 

We are still finding that Goal A is useful, but the improvements of continuing to use this as a goal are declining. The webinars feedback has been generally positive, with many finding the subjects helpful for continuing education, although the preferred format is to find an archived session rather than a live session. The sharing of promotion ideas and activities has been very helpful, and will become a permanent part of Branch Manager's meetings.

 

This month begins a new quarter, so the Branch Manager's meeting will feature selecting new goals that move us forward to the Action Plan objectives.

 

  •                   The cameras have been installed, and are operating in Cokeville, Alpine, and Star Valley. Kemmerer and LaBarge should be operating soon.


            Personnel:  Mike has attended to several personnel issues in the Library System, and will begin a 'summer tour' to visit each branch and meet with the staff.

 

The Branch Manager for our Afton branch, Holly Parker, has been awarded the state's National Library of Medicine scholarship to the ARSL (Association for Rural and Small Libraries) conference in Springfield, IL, which takes place in mid-September.


            Budget:  The budget has been submitted to the County, and Mike is presenting our requested funding on April 30 at 10:30. Mike met with the Commissioners on April 17 and was given permission to hire summer help.


            ADA Grants:  Mike has submitted grants for LaBarge and Kemmerer for ADA improvements. These applications are currently in the pre-approvement stage; when the State HUD committee approves them, we will be able to move forward with the actual application for Federal funds.

 

Branch Updates

  • Happenings in the libraries were noted and reviewed.

 

Upcoming events were noted.

 

Financial statements and branch manager’s reports were reviewed.

 

Chairman Tratnik adjourned the meeting at 2:43 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

 

Board of Trustees Meeting, April 19, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

                   

The meeting was called to order at 2:44 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee (via tele-conference), Diane Sakai,  Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris. 

 

Chairman Tratnik asked if there were any changes or additions to the agenda or the March 15, 2018, minutes.  Anne requested that Action Item b:  Succentrix Business Advisiors be added.  There were no other changes.  The amended agenda and minutes were accepted by consensus.

 

Diane moved to accept the April, 2018 vouchers in the amount of $15,366.36.  Anne seconded.  Motion carried.

 

Anne moved to approach Succentrix Business Advisors to inquire what the cost would be to prepare monthly financials for the foundation and to prepare the annual Form 990. Diane seconded.  Motion carried.

 

Wyoming Community Foundation – Stairwell Mural

 

The grant to fund the Kemmerer stairwell mural was approved by the Kemmerer Foundation.  The grant was not fully funded, but the Kemmerer book sale funds will be used to make up the difference. The work is to begin in June.

    

Proposed Endowment Fund Expenditures – LED Retrofit Alpine/Star Valley/Kemmerer

 

LED lights have now been installed in all the libraries. The County also installed LED lights in the basements of the La Barge and Cokeville libraries.

 

The financial statement was reviewed.

                                                                                                  

Chairman Tratnik adjourned the meeting at 3:05 p.m.

 

Checks were signed following the meeting.

 

Event Date: 2018-03-15

Lincoln County Library System

Board of Trustees Meeting, March 15, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:05 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai, Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris. 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of February 15, 2018.  There were no changes.  The agenda and minutes were accepted by consensus.

Lorelle moved to accept the end-of-month February, 2018 vouchers in the amount of $79,245.11, and the March, 2018 vouchers in the amount of $33,355.18.  Diane seconded.  Motion carried.

Lorelle moved to approve the Proposed FY19 Budget as presented.  Anne seconded.  Motion carried.

Director’s Report:

                       Employee Recognition:  Carrie LeFevre, Star Valley Branch, was recognized for 10 years of service.

Action Plan

  1. LCLS branches are prepared to be an educational resource for learning and using computer technology.
  2. LCLS branches are equipped and trained to develop and maintain literacy skills in their communities.
  3. LCLS staff increase their skills on a quarterly basis.
  4. LCLS branches keep other branches and communities involved in their planning.

                As decided in conference by all Branch managers, the new goals to work towards the action plans are:

  1. All staff are to acknowledge significant emails by the end of the day. In this case, 'significant' means that the email is initiating a conversation, or that the informational nature requires an acknowledgement. If in doubt, respond to the email. (Fills #4.)

  2. Each employee working over 20 hours a week will view at least one webinar this quarter. (Fills #1 & #3)

  3. Each branch will share programming and book promotion ideas at the Manager’s Meetings. (Fills #2)

                 1st quarter 2018:  The branch managers have all agreed that responding to emails has   increased the communication reliability between and within branches, and are encouraging that for all staff. The webinar invitation has been extended to all staff members, but only one manager has actually viewed a session; she reports that it was  helpful, and is interested in more training through this method. The branch programming has been shared, and all found that it was extremely helpful, with everyone scribbling  notes throughout the session.

                Security:  Mike has spoken with Matt Mochel and County IT and we have begun the process of installing video security for the interior of the libraries (excepting Thayne, as  they already have video monitoring.) We are collecting information for installing panic buttons throughout the Library System as well - our first two attempts at a panic button in Kemmerer did not produce acceptable results.

            Infrastructure:  The La Barge maintenance list has been firmed up, and Mike has began the process of applying for grants so the front door of the La Barge library can be  brought into ADA compliance for disabled patrons.

            Accountant:     The interview for a replacement financial firm went well, and the contract is being submitted to the Board for review and possible acceptance this month. While the  monthly amount is higher than our previous arrangement, the conversation with Mr. Hirschi sparked some re-thinking for us, and we are confident that partnering with him will allow us to modernize our procedures, resulting in a great time savings.                         

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements and branch manager’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 2:05 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, March 15, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

        

The meeting was called to order at 2:06 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai,  Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris. 

Chairman Tratnik asked if there were any changes or additions to the agenda or the February 15, 2018, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Anne moved to accept the March, 2018 vouchers in the amount of $5,276.04.  Lorelle seconded.  Motion carried.

Wyoming Community Foundation – Endowment Dividends

We have received the annual dividend from our endowment coming to a little over $36K.

Proposed Endowment Fund Expenditures – LED Retrofit Alpine/Star Valley/Kemmerer

LED lights have been installed in the basement of Kemmerer, and the contracts for the remainder of the libraries have been accepted. Those will be proceeding as the contractors can get to them.

The financial statement was reviewed.   

Chairman Tratnik adjourned the meeting at 2:10 p.m.

 

 

 

Event Date: 2018-02-15

Lincoln County Library System

 Board of Trustees Meeting, February 15, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 The meeting was called to order at 1:15 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee (via tele-conference), Diane Sakai, Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris. 

 Chairman Tratnik asked if there were any changes to the agenda or to the minutes of January 18, 2018 or the Special Meeting, January 30, 2018.  There were no changes.  The agenda and minutes were accepted by consensus.

 Anne moved to accept the end-of-month January, 2018 vouchers in the amount of $78,544.18, and the February, 2018 vouchers in the amount of $33,780.39.  Diane seconded.  Motion carried.

 Diane moved to accept the Supervisor Evaluation Form as presented.  Anne seconded.  Motion carried.

The Director’s Supervisor Evaluation Form is to be completed by April 24th   and to be presented to the board at the May board meeting.  Lincoln County Library System Supervisor Evaluation Form will be done in August of each year.

 Discussion Items:

 Rosalie has scheduled Local Government Liability Pool, Kristi Skinner on March 15, 2018 at 2 p.m. for sensitivity training for the board and the Director.

 The Personal Improvement Plan was reviewed.

 Director’s Report:        

            Employee Recognition

            Becky Astle, Star Valley Branch, was recognized for 10 years of service.

Action Plan

  1. LCLS branches are prepared to be an educational resource for learning and using computer technology.
  2. LCLS branches are equipped and trained to develop and maintain literacy skills in their communities.
  3. LCLS staff increase their skills on a quarterly basis.
  4. LCLS branches keep other branches and communities involved in their planning.

               As decided in conference by all Branch managers, the new goals to work towards the action plans are:​

All staff are to acknowledge significant emails by the end of the day. In this case, 'significant' means that the email is initiating a conversation, or that the informational nature requires an acknowledgement. If in doubt, respond to the email. (Fills #4.)

Each employee working over 20 hours a week will view at least one webinar this quarter. (Fills #1 & #3)

Each branch will share programming and book promotion ideas at the Manager’s Meetings. (Fills #2)

We retained the first goal, as it is definitely helping communication between the branches and is not perfectly implemented yet. The second goal is, for the moment, a trial run to see if webinars are providing useful information in a helpful format. And the third goal helps spread good programming ideas throughout the library system, as well as helping branches support each other.

                Meeting with Commissioners   

Mike met with the County Commissioners on Feb. 6th, regarding offering life insurance and Accidental Death & Dismemberment polices to full time library staff.The Commissioners are in agreement that the life insurance and Accidental Death & Dismemberment policies are to be extended to library staff.Missy is working to implement this change for FY19.

Accounting

Mike has contacted a CPA and has a meeting scheduled for next week to discuss the library’s needs moving forward into FY19.

Security

Missy talked with the phone service provider in Kemmerer and panic buttons have been programmed.The programming of panic buttons is a discussion item at the next Manager's Meeting.             

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements and branch manager’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 2:52 p.m.

 

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, February 15, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming          

The meeting was called to order at 2:53 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Diane Sakai,  Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris.   Lorelle McPhee was absent.

Chairman Tratnik asked if there were any changes or additions to the agenda or the January 18, 2018, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Anne moved to accept the February, 2018 vouchers in the amount of $168.92.  Diane seconded.  Motion carried.

Anne moved to approve the three bids from Sublette Electric for the expenditure of the Endowment Fund for LED retrofit of Alpine, Star Valley, and the Kemmerer library in the amount of $17,845.38.  Diane seconded.  Motion carried.

The financial statement was reviewed.                                                                                             

Chairman Tratnik adjourned the meeting at 3:05 p.m.

Checks were signed following the meeting.

 

 

Event Date: 2018-01-30

Lincoln County Library System

 

Board of Trustees Meeting, January 30, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 

The meeting was called to order at 1:09 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lorelle McPhee, Diane Sakai, Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris.  Lynn Donnelley was absent. 

 

Chairman Tratnik asked if there were any changes to the agenda.  There were no changes.  The agenda was accepted by consensus.

 

Diane moved to go into Executive Session to discuss a Personnel Issue.  Lorelle seconded.  Motion carried.

 

Lorelle moved to resume the Regular Session at 3:35 p.m.  Diane seconded.  Motion carried.

 

Chairman Tratnik reconvened the session at 3:37 p.m.

 

Anne moved to adopt the Performance Improvement Plan as discussed in Executive Session.  Lorelle seconded.  Motion carried.

 

Chairman Tratnik adjourned the meeting at 3:50 p.m.

Event Date: 2018-01-18

Lincoln County Library System

Board of Trustees Meeting, January 18, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:08 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee (via tele-conference), Diane Sakai, Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris. 

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of November 16, 2017.  There were no changes.  The agenda and minutes were accepted by consensus.

Anne moved to accept the end-of-month November, 2017 vouchers in the amount of $85,518.37, and the December, 2017 vouchers in the amount of $117,714.96 and the January, 2018 vouchers in the amount of $33,011.43.  Diane seconded.  Motion carried.

Kellie Humphries, Youth Services Librarian, was recognized by the board and spoke about the current duties in the Youth Services department and how this affects their time.  Paulette Roberts, Reference Librarian, was recognized by the board and spoke about the current duties for the Adult Circulation department.  Sheryl Alleman, Technical Services, was recognized by the board and spoke about her concerns with moving the laminator to the main floor of the library.   Chairman Tratnik moved that Kellie Humphries and Paulette Roberts comply with their current job descriptions.  Diane seconded.  Motion carried.

Diane moved to move forward with having the County fund the Lincoln National Life Insurance Company proposal to bring the library up to the same standard of benefits as the rest of the County.  Anne seconded.  Motion carried.

Director’s Report:       

            Employee Recognition

            Wendi Walton, Alpine Branch Manager, was recognized for 10 years of service.

Action Plan

  1. LCLS branches are prepared to be an educational resource for learning and using computer technology.
  2. LCLS branches are equipped and trained to develop and maintain literacy skills in their communities.
  3. LCLS staff increase their skills on a quarterly basis.
  4. LCLS branches keep other branches and communities involved in their planning.

                Until the end of 2017, the following plans and training will be pursued under the Action Plan:

  1. We will make State computer training resources available and train staff to direct patrons to those resources.
  2. All staff are to acknowledge significant emails by the end of the day.  In this case ‘significant’ means that the email is initiating a conversation, or that the informational nature requires an acknowledgement.  If in doubt, respond to the email.
  3. Each branch will promote early literacy once each month on social media.

               
The three actions will cover all four of the sections in the Action Plan. Each month, branch managers will evaluate the ongoing progress of the actions selected, and will adjust the branch activities to insure that the plans are completed. At the end of 2017, branch managers will evaluate the effectiveness of the actions, and will propose between three and four new actions for the current quarter. 

 We did not have a Manager's meeting in December, so reports on the Actions plan's effectiveness  are a bit delayed. Mike intends to replace at least two of our goals with new ones: the insistence on email responsiveness is helpful, not complete, and should stay for another quarter.  The Action Plan goals as constituted (A, B, & C) are doing well.  The new goals should involve working directly with patrons, rather than informing patrons.

                Kemmerer Programs

                The response in Kemmerer to recent programs has been less than desirable.   Kemmerer will  continue to strive to offer events that appeal to the public. 

                Health Insurance

                Beginning March 1, 2018, library employees will have to contribute to the cost of health                 insurance.  The county has also quit contributing to health savings accounts effective January.  

                Letter of Complaint

                A letter of complaint was received concerning how we advertise our programs in the Kemmerer library.  Mike has addressed this concern.           

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements and branch manager’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 3:19 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

 

Board of Trustees Meeting, January 18, 2018

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming           

The meeting was called to order at 3:20 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Diane Sakai,  Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris.   Trustees Lynn Donnelley and Lorelle McPhee were absent.

Chairman Tratnik asked if there were any changes or additions to the agenda or the November 16, 2017, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Anne moved to accept the December, 2017 vouchers in the amount of $637.48 and the January, 2018 vouchers in the amount of $1,016.25.  Diane seconded.  Motion carried.

Anne moved to approve purchasing a laminator for the Cokeville Branch Library from Endowment Fund dividends.  Diane seconded.  Motion carried.

Diane moved to approve funding a visit from author, Tyler Whitesides, from the Endowment Fund dividends.  Anne seconded.  Motion carried.

Director’s Report:

United Way Grant

            United Way is not accepting new grant applications for the current calendar year.  Mike will be preparing an application for January 2019, when the application season will be open for new grants.

LED Retrofit for Alpine and Star Valley

            We are still waiting for bids for these two libraries.  We hope to have a proposal by next month’s board meeting.

The financial statement was reviewed.                                                            

Chairman Tratnik adjourned the meeting at 3:35 p.m.

Checks were signed following the meeting.

Event Date: 2017-12-21

Lincoln County Library System

Board of Trustees Meeting, December 21, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

This board meeting was cancelled due to lack of a quorum.

 

Lincoln County Library Foundation

Board of Trustees Meeting, December 21, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

This board meeting was cancelled due to lack of a quorum.

Event Date: 2017-11-16

Lincoln County Library System

Board of Trustees Meeting, November 16, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:12 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lorelle McPhee (via tele-conference), Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris.  Trustees Lynn Donnelley and Diane Sakai were absent.

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of October 19, 2017.  There were no changes.  The agenda and minutes were accepted by consensus.

Anne moved to accept the end-of-month October, 2017 vouchers in the amount of $75,262.33, and the November, 2017 vouchers in the amount of $42,980.93.  Lorelle seconded.  Motion carried.

Director’s Report:

Action Plan

  1. LCLS branches are prepared to be an educational resource for learning and using computer technology.
  2. LCLS branches are equipped and trained to develop and maintain literacy skills in their communities.
  3. LCLS staff increase their skills on a quarterly basis.
  4. LCLS branches keep other branches and communities involved in their planning.

                Until the end of 2017, the following plans and training will be pursued under the Action Plan:

  1. We will make State computer training resources available and train staff to direct patrons to those resources.
  2. All staff are to acknowledge significant emails by the end of the day.  In this case ‘significant’ means that the email is initiating a conversation, or that the informational nature requires an acknowledgement.  If in doubt, respond to the email.
  3. Each branch will promote early literacy once each month on social media.

              
The three actions will cover all four of the sections in the Action Plan. Each month, branch managers will evaluate the ongoing progress of the actions selected, and will adjust the branch activities to insure that the plans are completed. At the end of 2017, branch managers will evaluate the effectiveness of the actions, and will propose between three and four new actions for the current quarter. 

                Update:  Our review of the three actions showed that our progress on amassing a list of computer troubleshooting resources was slow, but moving along. That will be posted to our website in the beginning of December, and staff will be able to use that as a resource for patrons experiencing issues with online offerings. The email acknowledgement has been successful, although there are still a few emails that slip through the cracks. I am hopeful that another month of forming this habit will show significant dividends. Promoting early literacy did not go quite the way Mike had suggested, but next manager's meeting, we will evaluate the effects of the efforts so far.

                Winter Reading Program

The preparation for the Winter Reading Program is underway, and progressing better than last year; the lessons learned should result in a program that is better received. The prize selection is underway and will be finalized at the next manager’s meeting.

                Auditor – Jones Simkins

                The county auditors were here in October.  No issues or concerns with our policies or procedures were noted.

Branch Updates

  • Happenings in the libraries were noted and reviewed.

 Upcoming events were noted.

 Financial statements and branch manager’s reports were reviewed.

 Chairman Tratnik adjourned the meeting at 2:01 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, November 16, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 2:02 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lorelle McPhee (via tele-conference), Diane Sakai,  Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris.   Trustees Lynn Donnelley and Daine Sakai were absent.

Chairman Tratnik asked if there were any changes or additions to the agenda or the October 19, 2017, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Lorelle moved to accept the November 2017 vouchers in the amount of $709.65.  Anne seconded.  Motion carried.

Director’s Report:

Retrofit/Install LED Bulbs

No further information at this time.

Kemmerer Foundation Grant Proposal

Mike has submitted the grant application for $3,500 for the Kemmerer mural project. The WYCF website stats the deadline for this round of grants is December 15.  Grant decisions are to be made by March 15, 2018. If we receive the grant, it will be publicized in a Book Nook column in the next week.

United Way Grant

Mike is preparing materials and narrative for the United Way grants to be awarded in 2018.

The financial statement was reviewed.                                                                                            

Chairman Tratnik adjourned the meeting at 2:55 p.m.

Checks were signed following the meeting.

 

 

Event Date: 2017-10-19

Lincoln County Library System

Board of Trustees Meeting, October 19, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:10 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Diane Sakai,  Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris.  Trustee Lorelle McPhee was absent.

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of September 21, 2017.  There were no changes.  The agenda and minutes were accepted by consensus.

Anne moved to accept the end-of-month September, 2017 vouchers in the amount of $84,291.06, and the October, 2017 vouchers in the amount of $39,529.71.  Diane seconded.  Motion carried.

Director’s Report:

Action Plan

  1. LCLS branches are prepared to be an educational resource for learning and using computer technology.
  2. LCLS branches are equipped and trained to develop and maintain literacy skills in their communities.
  3. LCLS staff increase their skills on a quarterly basis.
  4. LCLS branches keep other branches and communities involved in their planning.

                Until the end of 2017, the following plans and training will be pursued under the Action Plan:

  1. We will make State computer training resources available and train staff to direct patrons to those resources.
  2. All staff are to acknowledge significant emails by the end of the day.  In this case ‘significant’ means that the email is initiating a conversation, or that the informational nature requires an acknowledgement.  If in doubt, respond to the email.
  3. Each branch will promote early literacy once each month on social media.          

The three actions will cover all four of the sections in the Action Plan. Each month, branch managers will evaluate the ongoing progress of the actions selected, and will adjust the branch activities to insure that the plans are completed. At the end of 2017, branch managers will evaluate the effectiveness of the actions, and will propose between three and four new actions for the current quarter. 

Staffing
We had another staff member resign from the Star Valley Branch.  Interviews were held on October 11 and a candidate has been chosen.  We are waiting for the County Commissioners to give their approval at their next meeting on the 24th.

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements and branch manager’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 1:53 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, October 19, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming               

The meeting was called to order at 1:54 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Diane Sakai,  Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris.   Trustee Lorelle McPhee was absent.

Chairman Tratnik asked if there were any changes or additions to the agenda or the September 21, 2017, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Diane moved to accept the October 2017 vouchers in the amount of $5,361.04.  Anne seconded.  Motion carried.

Director’s Report:

Retrofit/Install LED Bulbs

Sublette Electric completed the install of the retrofit kits in the Cokeville Library.  Gayle has stated how pleased she is with this upgrade.

We have not received any additional bids for the other libraries. 

Bank of the West CD

            The Bank of the West CD matured on October 13, 2017.  The renewal rate for the CD would be at an annual percentage rate of 1.45%.  The Board approved by consensus to cash out the CD and invest the proceeds into the Endowment Fund. 

Kemmerer Foundation Grant Proposal

            The board approved moving forward with submitting a grant proposal for a mural for the stairwell in the Kemmerer library.

Microfilm Scanners

            The microfilm scanners in Kemmerer and Afton were purchased in 2005.  The software that supports scanning to print is out dated and is not compatible with the newer computers.  At some point in the future, the scanners will become unusable.  Due to the cost of a new unit, the board decided to wait until a future time to revisit this.

The financial statement was reviewed.                                                                                             

Chairman Tratnik adjourned the meeting at 2:55 p.m.

Checks were signed following the meeting.

 

Event Date: 2017-08-17

Lincoln County Library System

Board of Trustees Meeting, August 17, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:01 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lorelle McPhee, Diane Sakai,  Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris.   Trustee Lynn Donnelley was absent.

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of June 15, 2017.  Mike requested an Executive Session be added to discuss personnel issues.  There were no other changes.  The amended agenda and minutes were accepted by consensus.

Lorelle moved to accept the end-of-month July, 2017 vouchers in the amount of $78,609.36, and the August, 2017 vouchers in the amount of $31,409.00.  Diane seconded.  Motion carried.

Diane moved to approve the proposed Food Policy as presented.  Lorelle seconded.  Motion carried.

Anne moved to approve the proposed FY 18 Action Plan as presented.  Diane Seconded.  Motion carried.

Lorelle moved to approve moving $62,518.99 from the Wyoming Government Investment Fund-Cash Reserves into the Wyoming Community Foundation Endowment fund.  Diane seconded.  Motion carried.

Diane moved to move into Executive Session at 1:46 p.m. to discuss personnel matters.  Lorelle seconded.  Motion carried.

Lorelle moved to reconvene into Regular Session at 2:26 p.m.  Diane seconded.  Motion carried.

Per Wyoming State Statue 18 7 104, Anne moved to approve delegating the Director of the library system final approval to appoint library staff for FY 18.  Lorelle seconded.  Diane opposed.  Motion carried.

Director’s Report:

Update from Mike

                Action Plan

                Mike reviewed the updates to the Action Plan.

                Meeting with Commissioners August 1, 2017

                Mike spoke with the County Commissioners on August 1st, reporting on the activities and  concerns of the Library system.

                Eclipse

                All branches have a supply of ISO certified eclipse glasses, in anticipation of the Eclipse on August  21, 2017, and many events have been planned.

               Book Nook Column

                Mike plans to combine book reviews with library news to satisfy the desires of the Board with the  request of the newspaper.

                Employee Recognition

                We are recognizing Gayle Chadwick, Cokeville Branch Librarian, for her twenty years of   service.   Thank you Gayle for your hard work and dedication towards making Cokeville the  wonderful library that it is.

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements, and branch manager’s reports were reviewed.

Chairman Tratnik adjourned the meeting at 2:53 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, August 17, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 2:55 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lorelle McPhee, Diane Sakai,  Rosalie Tratnik; Director - Mike Burris; Assistant Director - Missy Harris.   Trustee Lynn Donnelley was absent.

Chairman Tratnik asked if there were any changes or additions to the agenda or the July 20, 2017, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Diane moved to accept the August, 2017 vouchers in the amount of $694.67.  Anne seconded.  Motion carried.

Director’s Report:

Retrofit and Installation of LED Bulbs

Upon review of bids received,  Diane moved to move forward with accepting the bid received from Sublette Electric on May 22, 2017, in the amount of $5,085.00 (up to a 5% variance) for the retrofit and installation of LED bulbs in the Cokeville Branch Library to be paid with the Endowment funds.  Lorelle seconded.  Motion carried.  We will continue to solicit bids for the Star Valley and Alpine libraries.    

Bank of the West CD

The Bank of the West CD matures in October 2017.  The board will reconsider this investment at the September board meeting.

The financial statement was reviewed.

Chairman Tratnik adjourned the meeting at 3:22 p.m.

Checks were signed following the meeting.

Event Date: 2017-07-20

Lincoln County Library System

Board of Trustees Meeting, July 20, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:04 p.m. by Vice-Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai,  Rosalie Tratnik; Assistant Director - Missy Harris.   Director Mike Burris was absent.

Lorelle nominated a Slate of Officers: Chairman Rosalie, Vice-Chairman Lorelle and Anne as Treasurer.  Lynn seconded the Slate of Officers.  Motion carried.

Chairman Tratnik asked if there were any changes to the agenda or to the minutes of June 15, 2017.  There were no changes.  The agenda and minutes were accepted by consensus.

Lorelle moved to accept the end-of-month June, 2017 vouchers in the amount of $82,286.36, and the July, 2017 vouchers in the amount of $44,718.52.  Lynn seconded. The board also agreed to deposit $78,660 in our WGIF Reserve Fund.  Motion carried.

Anne moved to approve the proposed FY 18 Budget of $1,524,008 as presented, with $78,660 being placed in the WGIF Reserve Fund.  Lorelle seconded.  Motion carried.

Lorelle moved to accept 1st Bank (Kemmerer) and the Wyoming Government Investment Fund as depositories for funds of the Lincoln County Library System for FY 18.  Lynn seconded.  Motion carried.

Anne moved to approve the proposed FY 18 Board meeting dates.  Lynn Seconded.  Motion carried.

Anne moved to approve the proposed contract with Carollo Business Solutions for FY 18, in the amount of $790.00/month.  Lorelle seconded.  Motion carried.

Director’s Report:

Update from Mike

                The proposed Food Policy has been submitted to the county, and has been presented to the public  on bulletin boards and our Facebook pages. The 45 day comment period will be over on Aug 4th,  any comments received will be presented to the Board as you consider the policy for final approval next month.

                The primary focus of our work this month has been vacations for the staff and finalizing the budget  from the county. We now have the proposed budget, and that will be finalized on July 27th. Staff  vacations have been going well, with everyone pitching in to cover for those that are taking time  off.

                This year, the Wyoming Library Association Conference will be held on August 10th and 11th.      Generally, attendance is limited to branch managers and children's department heads, but this year, since the Conference occurs during prime vacation time, we have fewer staff that are attending. Those that go will share their information so that we receive as much benefit as  possible.

                The terms of coverage by the Local Government Liability Pool, was included in the board packet.

Action Plan Updates

            The Board would like a proposed FY 18 Action Plan presented to them at the August Board Meeting, with more information as to how this will be implemented in each library.

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements, and librarian’s reports and FY 17 Action Plan were reviewed.

Chairman Tratnik adjourned the meeting at 2:35 p.m.

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, July 20, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming         

The meeting was called to order at 2:36 p.m. by Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Diane Sakai,  Rosalie Tratnik; Assistant Director - Missy Harris.   Director Mike Burris was absent.

Chairman Tratnik asked if there were any changes or additions to the agenda or the June 15, 2017, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Anne moved to accept the end of month June, 2017 vouchers in the amount of $1,469.80, and the July, 2017 vouchers in the amount of $50.  Lorelle seconded.  Motion carried.

Diane moved to approve the proposed FY 18 Budget in the amount of $86,860.00.  Anne seconded.  Motion carried.

Anne moved to accept 1st Bank (Kemmerer) and Bank of the West (Kemmerer) as depositories for funds of the Lincoln County Library System for FY 18.  Lorelle seconded.  Motion carried.

Director’s Report:

LED Bulbs

We have received a second bid for the retrofit and installation of LED bulbs, this one is for the Alpine Branch Library, but the information we've been given has not included any possible rebate or discount information on the LED bulbs.  The library will continue to solicit bids.         

The financial statement was reviewed.

Chairman Tratnik adjourned the meeting at 3:11 p.m.

Checks were signed following the meeting.

Event Date: 2017-06-15

Lincoln County Library System

Board of Trustees Meeting, June 15, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:02 p.m. by Chairman Kenney.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Diane Kenney, Lorelle McPhee, Rosalie Tratnik; Director – Mike Burris,  Assistant Director - Missy Harris.   Gayle Chadwick and Wendi Walton, Branch Managers and Diane Sakai, proposed Board Member for LaBarge.

We would like to thank Diane Kenney for her 8 years of exemplary service, the last several years as Chairman, on the Board for the Lincoln County Library System.  Diane served countless hours over the last 8 years and her experience and unique perspective will be sorely missed. 

Chairman Kenney asked if there were any changes to the agenda or to the minutes of May 18, 2017.  There were no changes.  The agenda and minutes were accepted by consensus.

Rosalie moved to accept the end-of-month May, 2017 vouchers in the amount of $75,560.73, and the June, 2017 vouchers in the amount of $35,994.90.  Lorelle seconded.  Motion carried.

Anne moved to proceed with the proposed Food Policy with “babies may be nursed discreetly in the Library” removed.  Lorelle seconded.  Motion carried.  Mike will file the proposed Food Policy with the County Clerk for the mandatory 45-day public comment period.  After the 45-day comment period, the board will be presented with the Food Policy again to approve it as an official policy.

Last month, a Request for Reconsideration of Materials was received, requesting a title be removed from the library collection. Rosalie moved to deny the request to remove this book from the library collection and Lorelle seconded.  Motion carried.  Mike will write a letter to the patron outlining the reason for the Board’s decision. 

Director’s Report:

Update from Mike

                Cokeville has recently had a behavior issue with one of their patrons. The Branch Manager and  other employees have felt threatened and the patron has disrupted junior programming while threatening a child. After consulting with Mike, the Branch Manager has contacted the patron's caregivers as well as local police, and the patron will not be allowed back into the library until mid-August, when the Summer Reading Program will be over.  This patron has a history of occasional behavior issues, and we anticipate no fallout from this implementation of the Code of  Conduct policy.

                  We have received the gift of three photographs that were originally part of the Wyoming   Grasslands exhibit. The one that was taken within Lincoln County will be offered to Cokeville, as  that is the closest Library to the actual location photographed. The other two have yet to be  placed, and Mike plans for them to find a permanent home in either Afton or Alpine.

            The WYLD Users Group meeting went well, and provided notice of several enhancements that  will be added to our library software. These increased abilities will come at a price, as there will be a major update to our checkout software headed our way in November - which will call for training.  We have no information on specifics at this time.

            The Summer Reading Program has kicked off. One branch has foregone material prizes for their adult program, and instead offered two $50 cash prizes for participants. We will be reluctantly   supporting this for this year only, and specifically forbidding this in future years, as this prize does not actively support literacy or the theme of this year's program (Build a Better World).

Action Plan Updates
                Item 1: Tech Training for Patrons - The tech world has settled down and no major new software has been released. I am delivering a presentation on Indie Publishing in LaBarge on the 20th of  June, and will see if there is a market for learning about eBook software. If so, I can develop and  present tutorials on how patrons can use free software to publish their ebooks through Amazon,  Smashwords, and other outlets.

                Item 2: Training for Employees - The online training has been enthusiastically received by the  branch managers, as this does not impact their budgets and does not require any travel time (or  costs.) The training requirements mentioned above for new software may also be available online, and we will be keeping watch for the ability to roll out this training in a cost effective way if it is not yet available online.

                Item 3: Improve Communication - We have had more sharing of issues and sharing of solutions  this month through email. The primary issue preventing the communication seems to have been  a feeling of being alone, and once the email conversation began, other issues were being shared.  Mike is trying to encourage the sharing of solutions, and this has been a promising month.

                Item 4: Early Literacy - the new bags for new parents are in the works, and we will see if the  certificates for a free read-aloud book will be redeemed by the new parents. I am confident that  this will be easier for hospitals to store and distribute, and it will induce parents to visit the library for a personal visit. Even though we anticipate a smaller number of books distributed, this should be a more effective outreach method, as it will bring the families into the library for a        visit.

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements, and librarian’s reports and FY 17 Action Plan were reviewed.

Chairman Kenney adjourned the meeting at 2:11 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

 

Board of Trustees Meeting, June 15, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming            

The meeting was called to order at 2:12 p.m. by Chairman Kenney.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Diane Kenney, Lorelle McPhee, Rosalie Tratnik; Director – Mike Burris,  Assistant Director - Missy Harris.   Wendi Walton, Branch Manager and Diane Sakai, proposed Board Member for LaBarge.  

Chairman Kenney asked if there were any changes or additions to the agenda or the May 18, 2017, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Rosalie moved to accept the June, 2017 vouchers in the amount of $6,048.38.  Anne seconded.  Motion carried.

Director’s Report:

LED Bulbs

The LED bulbs have been installed in LaBarge and Kemmerer.  We have only received one bid so far for the Cokeville library (enclosed) and are awaiting additional bids for Cokeville, as well as bids for Alpine and Star Valley.

The financial statement was reviewed.

Chairman Kenney adjourned the meeting at 2:21 p.m.

Checks were signed following the meeting.

Event Date: 2017-05-18

Board of Trustees Meeting, May 18, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:02 p.m. by Chairman Kenney.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Diane Kenney, Lorelle McPhee, Rosalie Tratnik; Director – Mike Burris,  Assistant Director - Missy Harris.   

Chairman Kenney asked if there were any changes to the agenda or to the minutes of April 20, 2017.  Anne noted Rosalie was present in person, not via teleconference as stated in the minutes.  There were no other changes.  The agenda and corrected minutes were accepted by consensus.

Rosalie moved to accept the end-of-month April, 2017 vouchers in the amount of $79,530.95, and the May, 2017 vouchers in the amount of $43,796.59.  Anne seconded.  Motion carried.

Director’s Report:

Update from Mike

  • The budget meeting with the County Commissioners went well, but we have not received any feedback from the County on our proposed budget.
  • On Action plan items, we are still tracking how tech oriented instructional materials are circulating, as we will not have a good idea on their use for several months. The summer reading programs are progressing, and the children's programs are quite full of activities to draw attendance. The children's librarians recently met to exchange ideas as well as extra materials that may be of more use in another branch. The branches are also making more consistent use of social media for advertising, so much so that other methods are, for some branches, almost completely ignored.  For those branches, attendance seems to continue to be up, so no negative results have been seen.
  • Mike will be attending the WYLD User Group meeting in Casper, June 1st and 2nd. This will allow him to see what changes are being planned for our library circulation software, as well as being able to find additional training materials for those updates. We are fortunate that Wendi Walton, the Branch Manager for Alpine, is on the committee for evaluating software additions, so we have some say in finding useful additions.
  • Chirelle Weaver, Youth Services Librarian, LaBarge, has tendered her resignation.  We will be advertising the vacancy.
  • The Cokeville Branch Library is in danger of flooding.  They have been proactive in preventative efforts to lessen the possibility of damage.
  • Lock boxes have been added to Alpine, Cokeville and LaBarge to allow access when the library is not open when needed.

Recognition of Years of Service

  • We would like to recognize two members of our library system for their service and dedication to the library:                 
    • Kera Wakefield, Youth Services Aide, Kemmerer, 5 years
    • Sherry Skinner, Branch Manager, Thayne, 10 years

Each employee has the opportunity to have a book placed in their library with a bookplate to recognize the honored employee and their length of service. 

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements, and librarian’s reports and FY 17 Action Plan were reviewed.

Chairman Kenney adjourned the meeting at 1:33 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, May 18, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:34 p.m. by Chairman Kenney.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Diane Kenney, Lorelle McPhee, Rosalie Tratnik; Director – Mike Burris, Assistant Director - Missy Harris.  

Chairman Kenney asked if there were any changes or additions to the agenda or the April 20, 2017, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Anne moved to accept the end-of-the-month April, 2017 vouchers in the amount of $800.00, and the May, 2017 vouchers in the amount of $1,052.14.  Lorelle seconded.  Motion carried.

Director’s Report:

LED Bulbs

Branches in Alpine, Afton, and Cokeville have been asked to solicit bids for LED light replacement. In Cokeville, the county maintenance department has indicated that they would be available to provide the installation, but they did not indicate an estimated cost for the bulbs themselves, so we have continued to solicit bids for other sources as well as asking for a solid estimate on the cost if we used the county maintenance department. As of this writing, there have been no actual bids for any of the branches, and when they arrive, the bids will be presented to the Foundation board for selection and approval.

The financial statement was reviewed.

Chairman Kenney adjourned the meeting at 1:46 p.m.

Checks were signed following the meeting.

 

Event Date: 2017-04-20

Board of Trustees Meeting, April 20, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

 The meeting was called to order at 1:03 p.m. by Vice Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Rosalie Tratnik (via tele-conference); Director – Mike Burris,  Assistant Director - Missy Harris.   Board of Trustees member, Diane Kenney, was absent.

 Vice Chairman Tratnik asked if there were any changes to the agenda or to the minutes of March 16, 2017.  There were no changes.  The agenda and minutes were accepted by consensus.

 Anne moved to accept the end-of-month March, 2017 vouchers in the amount of $82,694.84, and the April, 2017 vouchers in the amount of $40,017.14.  Lynn seconded.  Motion carried.

 Lorelle moved to accept the proposed FY 18 budget as presented.  Anne seconded.  Motion carried.

 Anne moved to accept the proposal to change all board meeting locations to Kemmerer, effective immediately.  Lorelle seconded.  Motion carried.  The board stated they would like to plan a travel day, once a year, to visit all of the libraries in the north end of the county.

 Director’s Report:

 Update from Mike

·         It was reported in the Star Valley Independent that the Thayne City Hall was meeting to discuss rental adjustments for the Thayne Community Center.  We have been assured by the Thayne City Hall that this report was completely incorrect and nothing has been decided about any rental adjustments.  A copy of the article was presented to the board.

 ·         In reviewing the Action Plan training goals, we have not received any feedback on the usefulness of online training for the branches. Our next opportunity for live training will be at the WLA conference held Aug 10 & 11. We have a number of branch managers and children's librarians that have scheduled vacation for that time, so we are investigating the possibility of sending some staff to a conference on Small & Rural Libraries in St. George, UT held Sept 7-9. As the cost and travel are higher, we would not be able to send even half of those that will be missing the WLA conference.

 Branch Updates

·         Happenings in the libraries were noted and reviewed.

 Upcoming events were noted.

 Financial statements, and librarian’s reports and FY 17 Action Plan were reviewed.

 Vice Chairman Tratnik adjourned the meeting at 2:02 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, April 20, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming            

The meeting was called to order at 2:03 p.m. by Vice Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference) Lorelle McPhee, Rosalie Tratnik; Director – Mike Burris, Assistant Director - Missy Harris.   Board of Trustees member, Diane Kenney was absent.

 Vice Chairman Tratnik asked if there were any changes or additions to the agenda or the March 16, 2017, minutes.  Mike requested two items be added to Director’s Report a.  LED Bulbs  b. Library Conference There were no other changes.  The amended agenda and minutes were accepted by consensus.

 Lorelle moved to accept the April, 2017 vouchers in the amount of $37.96.  Anne seconded.  Motion carried.

 Director’s Report:

 LED Bulbs

Mike would like to request bids for replacing all the bulbs in the library system replaced with LED Bulbs, not including Thayne.  The board feels this would be a good use of Endowment funds.

 Library Conferences

Mike feels sending employees to library association conferences is a valuable asset to the library, however, he feels the focus of the conferences should be on the Wyoming Library Association Conference.

 The financial statement was reviewed.

 Vice Chairman Tratnik adjourned the meeting at 2:25 p.m.

 

Event Date: 2017-03-16

Lincoln County Library System

Board of Trustees Meeting, March 16, 2017

1:00 p.m. – La Barge Branch Library – La Barge, Wyoming

The meeting was called to order at 1:02 p.m. by Chairman Kenney.  Present were Board of Trustees members – Diane Kenney, Lorelle McPhee (via tele-conference), Rosalie Tratnik (via tele-conference); Director – Mike Burris,  Assistant Director - Missy Harris.   Board of Trustees member, Anne Bluemel and Lynn Donnelley were absent.

Chairman Kenney asked if there were any changes to the agenda or to the minutes of February 16, 2017.  Mike requested that an Action Item be added to the Agenda 3.c. Board Meeting Locations.  There were no other changes or comments.  The amended agenda and minutes were accepted by consensus.

Rosalie moved to accept the end-of-month February, 2017 vouchers in the amount of $76,690.11, and the March, 2017 vouchers in the amount of $36,082.70.  Lorelle seconded.  Motion carried.

Lorelle moved to accept the proposed amendments to the FY 17 budget as presented.  Rosalie seconded.  Motion carried.

The proposal to change all board meeting locations to Kemmerer was tabled until the April meeting.

Director’s Report:

Update from Mike

  • The presentation to the County Commissioners went well. The numbers given to them were a little different from the ones presented at the board's last meeting; there were some errors in the formulas that were corrected by the time the commissioners meeting took place. Instead of providing $2.9 million in value, the LCLS provides $3.9 million in value. The analysis of the library system's performance was also well received, and I have been asked to report to the Commissioners quarterly on how the library is doing - their primary area of interest seems to be on infrastructure funding needs (i.e., what major repairs will be needed.)
  • The Windows 10 books have been suggested to all the other branch managers. The quarterly personnel reviews are underway, and the online training webinars have been circulated to all branches.
  • The idea of adding a ramp in LaBarge is not feasible. The necessary length of the ramp would require that the ramp wind around all four sides of the library, destroying the front lawn, the side and back parking, and the entrance to the upstairs in both front and back. While we would like to have had a plan for making use of the basement of that building, it turns out that making it handicap accessible is just not possible.
  • The installation of LED bulbs has gone well in Kemmerer, but is needed (simply for the longevity they provide) in all the other branches. We have benefited from the maintenance group's funding for the Kemmerer branch, but it would be fair for us to fund this LED work throughout our buildings in the county. I suggest funding this through the dividends received on our Foundation investments. This would also go to indicate to the county that we intend to be funded by our own budget, rather than through our budget and a large slice of the maintenance department's.

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements, and librarian’s reports and FY 17 Action Plan were reviewed.

Chairman Kenney adjourned the meeting at 1:32 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, March 16, 2017

1:00 p.m. – La Barge Branch Library – La Barge, Wyoming 

The meeting was called to order at 1:33 p.m. by Chairman Kenney.  Present were Board of Trustees members – Diane Kenney, Lorelle McPhee (via tele-conference), Rosalie Tratnik (via tele-conference); Director – Mike Burris,  Assistant Director - Missy Harris.   Board of Trustees member, Anne Bluemel and Lynn Donnelley were absent.

Chairman Kenney asked if there were any changes or additions to the agenda or the February 16, 2017, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Lorelle moved to accept the end-of-month February, 2017 vouchers in the amount of $34.65 and the March, 2017 vouchers in the amount of $712.83 and March, 2017 Endowment Fund vouchers in the amount of $29,947.00; total $30,659.83.  Rosalie seconded.  Motion carried.

Director’s Report:

Endowment Fund         

We received our annual dividend from the Wyoming Community Foundation in the amount of $29,947.00.  This represents a 4% distribution based on the value of our Endowment Fund for the prior 20 rolling quarters.

United Way

The response Mike received from United Way indicates that we will not have grant funding for the next fiscal year (FY18).

LED Bulbs in Kemmerer and LaBarge

The board was in agreement the cost to install LED bulbs in the Kemmerer library and the LaBarge library would be an acceptable use of Endowment Funds.

The financial statement was reviewed.

Chairman Kenney adjourned the meeting at 1:45 p.m.

Checks were signed following the meeting.

Event Date: 2017-02-16

Lincoln County Library System

Board of Trustees Meeting, February 16, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:11 p.m. by Vice Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference),  Lorelle McPhee, Rosalie Tratnik; Director – Mike Burris,  Assistant Director - Missy Harris.   Board of Trustees member, Diane Kenney was absent.

Vice Chairman Tratnik asked if there were any changes to the agenda or to the minutes of January 19, 2017.  There were no changes or comments.  The agenda and minutes were accepted by consensus.

Anne moved to accept the end-of-month January, 2017 vouchers in the amount of $78,888.23, and the February, 2017 vouchers in the amount of $35,097.07.  Lorelle seconded.  Motion carried.

Lorelle moved to accept the proposed amendments to the FY 17 budget as presented.  Anne seconded.  Motion carried.

Director’s Report:

Update from Mike

  • The carryover from FY16 to FY17 was adjusted ($65.21) by the auditors, for an invoice that was for 2015 and paid in 2016.  We have adjusted the amount we added to our Cash Reserves by this amount.  The original amount added to Cash Reserves was $92,295.  Adjusted amount added to Cash Reserves is $92,230 for the current Fiscal Year.
  • Mike has been asked to report to the county commissioners on February 21. The commissioners have been contacted by a group called Library Systems Services that has offered to compare our county library data to state and nationwide averages. Ostensibly, this data is used to make "painless" cuts that will improve the library's return on investment. The group also offers consulting services, so this seems like the beginning of a sales pitch.  Mike has put together a spreadsheet, a copy of which was presented to the board, showing how the LCLS stacks up in serving the community and how much value our patrons receive for the money that is spent. While our total budget runs in the $1.5 million range per year, the value received runs from $2.6 to $2.9 million a year. I am confident that we can grow these numbers - providing more value per dollar spent in the coming years.
  • Our recent overabundant snowfall forced us to cancel the manager’s meeting for January, so all collective decisions have been delayed by our inability to meet. Those decisions that have gone forward have been to maintain the status quo. The recent power outages have brought to light our need to review emergency procedures and the availability of emergency lighting, which we have addressed for the Kemmerer library, and will be discussing for all branches. Mike has worked with Sheryl to change how he was addressing ordering decisions and procedure, so that it will go faster and (more importantly) have a bit less workload for Sheryl.
  • Action plan items have, like all other collective decisions, been put off for a month so they can be handled during the Manager’s meeting.  Mike has found acceptable Windows 10 resources, and will be introducing them to the other managers for ordering at that time. The use of webinars will be discussed to see if this form of free training will be useful to us as a whole. The summer reading training is available as a self-paced module, and addresses our goals (among other items), so that training is being used by the children’s librarians.

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

Financial statements, and librarian’s reports and FY 17 Action Plan were reviewed.

Vice Chairman Tratnik adjourned the meeting at 1:56 p.m.

 

LINCOLN COUNTY LIBRARY FOUNDATION                                                        

Board of Trustees Meeting, February 16, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming                   

The meeting was called to order at 1:57 p.m. by Vice Chairman Tratnik.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Lorelle McPhee, Rosalie Tratnik; Director – Mike Burris,  Assistant Director - Missy Harris.    Board of Trustee member, Diane Kenney, was absent.

Vice Chairman Tratnik asked if there were any changes or additions to the agenda or the January 19, 2017, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Anne moved to accept the February, 2017 vouchers in the amount of $1,382.18.  Lorelle seconded.  Motion carried.

Director’s Report:

United Way    

Thanks to an email glitch and unfamiliarity with United Way deadlines, the mid-year report to the United Way of Southwest Wyoming was not submitted. As a result of the missed a report, United Way has cancelled their fourth of four disbursements, which cost the library $1,000. These funds support our children’s summer reading programs.  Funds will be moved to provide for no decrease in funding or Programs.

The financial statement was reviewed.

Vice Chairman Tratnik adjourned the meeting at 2:11 p.m.

Checks were signed following the meeting.

Event Date: 2017-01-19

Lincoln County Library System

Board of Trustees Meeting, January 19, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

The meeting was called to order at 1:04 p.m. by Chairman Kenney.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Diane Kenney (via tele-conference), Lorelle McPhee, Rosalie Tratnik; Director – Mike Burris,  Assistant Director - Missy Harris.    

Chairman Kenney asked if there were any changes to the agenda or to the minutes of December 15, 2016.  There were no changes or comments.  The agenda and minutes were accepted by consensus.

Anne moved to accept the end-of-month December, 2016 vouchers in the amount of $65,164.29, and the January, 2017 vouchers in the amount of $35,968.79.  Lorelle seconded.  Motion carried.

Director’s Report:

Update from Mike

  • December was a slow month for new policies and directives. Employee evaluations have been completed, and Mike is evaluating books for Windows 10 instruction and is currently awaiting feedback from branch managers. Mike is gathering information on upcoming grant deadlines and requirements, particularly United Way, so that we will be fully in compliance with their directives as we seek additional funding. 
  • The Kemmerer Gazette has requested we change the format of our Book Nook to a “Book Review” column.  We will continue to list new books/CD’s/DVD’s.

Branch Updates

  • Happenings in the libraries were noted and reviewed.

Upcoming events were noted.

LINCOLN COUNTY LIBRARY FOUNDATION                                                          

Board of Trustees Meeting, January 19, 2017

1:00 p.m. – Lincoln County Library – Kemmerer, Wyoming

                       

The meeting was called to order at 1:37 p.m. by Chairman Kenney.  Present were Board of Trustees members – Anne Bluemel, Lynn Donnelley (via tele-conference), Diane Kenney (via tele-conference), Lorelle McPhee, Rosalie Tratnik; Director – Mike Burris,  Assistant Director - Missy Harris.   

Chairman Kenney asked if there were any changes or additions to the agenda or the December 15, 2016, minutes.  There were no changes.  The agenda and minutes were accepted by consensus.

Rosalie moved to accept the January, 2017 vouchers in the amount of $2,104.27.  Anne seconded.  Motion carried.

Director’s Report:

IRS Form 990       

Our tax preparer, Jones Simkins, LLC, has completed the IRS Form 990 and has submitted it to the IRS.

The financial statement was reviewed.

Chairman Kenney adjourned the meeting at 1:49 p.m.

Checks were signed following the meeting.

 

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